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WealthQuotient
Human Resources Assistant
Career Insights for Human Resources Assistant
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Scorecard
Based on California data
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What they do
A Human Resources Assistant provides administrative support in the human resources department of a company or organization. Manages employee records, advertises job postings, and organizes materials required from job applicants.
$55,590 / year median in California
-6% projected decline
Job Description
Key Responsibilities Human Resources Administration
- Provide day-to-day administrative support to the Human Resources department.
- Maintain accurate and confidential employee personnel files and records.
- Update employee information in HRIS and other internal systems.
- Prepare HR documents, reports, spreadsheets, correspondence, and forms.
- Monitor HR calendars, deadlines, and employee-related tasks.
- Assist with audits and routine HR reporting.
- Ensure HR records are organized, accurate, and up to date. Recruitment & Hiring
- Assist with posting job openings on appropriate job boards and recruiting platforms.
- Review applications and resumes according to established hiring procedures.
- Schedule interviews between candidates and hiring managers.
- Communicate with candidates regarding interview schedules, required documentation, and next steps.
- Assist with reference and background checks as authorized.
- Prepare new-hire paperwork and maintain recruitment records.
- Track candidates throughout the hiring process.
- Help coordinate job fairs, career events, and recruiting activities. Employee Onboarding & Offboarding
- Coordinate new employee onboarding activities.
- Prepare offer letters, onboarding documents, and new-hire packets.
- Collect and verify required employment documentation.
- Assist with employee orientation and training coordination.
- Ensure new employees are entered into HR, payroll, benefits, and other systems.
- Coordinate employee termination and offboarding procedures.
- Assist with exit interviews and related documentation. Payroll & Benefits Support
- Provide administrative support for payroll processing.
- Review employee timekeeping information and communicate discrepancies to the appropriate personnel.
- Assist with employee changes affecting payroll, such as new hires, terminations, promotions, and address changes.
- Assist employees with routine benefits questions.
- Support benefits enrollment and changes.
- Maintain accurate benefits and payroll-related records.
- Coordinate with payroll and benefits providers when necessary. Employee Relations Support
- Respond to routine employee questions regarding HR policies, procedures, benefits, and workplace programs.
- Direct complex employee concerns to the appropriate HR professional.
- Maintain confidentiality when handling sensitive employee matters.
- Assist with employee communications and HR announcements.
- Support employee engagement activities and company events. Compliance & Records
- Maintain confidential personnel records and employment documentation.
- Assist with required employment verification and documentation processes.
- Support compliance with company policies and applicable employment regulations.
- Assist with HR audits and preparation of requested documentation.
- Ensure sensitive employee information is handled securely and appropriately. HR Reporting & Data Entry
- Enter and update employee information in HRIS and related systems.
- Prepare HR reports, spreadsheets, and tracking documents.
- Maintain accurate records of attendance, employee changes, training, and other HR activities.
- Track onboarding, recruiting, and employee-related deadlines.
- Assist HR management with data collection and reporting. General Office Support
- Answer HR department phone calls and respond to emails.
- Schedule meetings and maintain HR calendars.
- Prepare meeting materials and take notes when requested.
- Order and maintain HR office supplies.
- Assist with employee events, training sessions, and company initiatives.
- Perform other administrative and HR-related duties as assigned. Qualifications
- High school diploma or equivalent required.
- Associates or bachelors degree in Human Resources, Business Administration, or a related field preferred.
- Previous administrative, customer service, or HR experience preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information professionally.
- Proficiency with Microsoft Office, Google Workspace, or similar business software.
- Ability to learn and navigate HRIS and payroll systems.
- Strong interpersonal and customer-service skills.
- Ability to multitask and meet deadlines in a fast-paced environment. Preferred Qualifications
- Experience with an HRIS such as Workday, ADP, UKG, BambooHR, or similar systems.
- Knowledge of basic HR practices and employment terminology.
- Experience assisting with recruitment and onboarding.
- Familiarity with payroll and benefits administration.
- HR certification or coursework is a plus. Core Competencies
- Human resources administration
- Recruitment coordination
- Employee onboarding
- HRIS/data entry
- Payroll support
- Benefits administration
- Recordkeeping
- Communication
- Confidentiality
- Organization
- Attention to detail
- Problem-solving
- Customer service
- Time management
- Teamwork Performance Expectations A successful Human Resources Assistant maintains accurate and confidential employee records, provides responsive support to employees and HR staff, coordinates recruitment and onboarding activities effectively, assists with payroll and benefits administration, meets deadlines, and contributes to an organized and positive employee experience.
Benefits
- Dental Insurance