Recruitment Assistant Empro Staffing - 3.7 Irvine, CA Job Details Full-time $20 - $25 an hour 1 hour ago Qualifications Microsoft Outlook Interpersonal skills Spreadsheets Administrative experience Attention to detail Organizational skills Full Job Description Recruitment Assistant -
Dispatch & Scheduling Location:
Irvine, CA 92612
Employment Type:
Full-Time, In-Person Pay:
$20.00-$25.00 per hour
Regular Schedule:
Monday-Friday, 6:30 AM-3:30 PM, with rotating Saturday availability required Position Overview We are seeking a highly organized, dependable, and detail-oriented Recruitment Assistant - Dispatch & Scheduling to support our recruiting and daily dispatching operations. This position plays an essential role in coordinating employee assignments, managing daily schedules, tracking attendance, and ensuring adequate staffing coverage across client job sites. The primary focus of this role is dispatching and workforce coordination. Responsibilities include assigning employees to shifts, confirming attendance, filling last-minute staffing needs, communicating job details, and coordinating replacements when employees call off or fail to report to work. Additional responsibilities include candidate communication, interview scheduling, onboarding support, and maintaining accurate employee and recruiting records. The ideal candidate has strong administrative and communication skills, is comfortable using Microsoft Office, and can manage multiple priorities in a fast-paced environment. Previous staffing industry experience is not required. Key ResponsibilitiesDispatching & Workforce Coordination Coordinate daily employee assignments based on client requirements, employee availability, and operational needs. Dispatch employees to designated job sites and communicate reporting times, locations, job duties, and assignment expectations. Monitor daily attendance, including call-offs, no-shows, late arrivals, and shift confirmations. Proactively fill open shifts and coordinate replacement employees to maintain appropriate staffing levels. Contact employees by phone, text, and email to confirm assignments, communicate schedule changes, and provide reporting instructions. Maintain accurate daily dispatch lists, employee schedules, attendance logs, and assignment records. Respond promptly to last-minute staffing requests, employee absences, and scheduling conflicts. Communicate staffing updates and attendance concerns to recruiters, operations staff, and management. Coordinate with clients and internal teams to help ensure timely and reliable workforce coverage. Escalate staffing shortages, attendance issues, and operational concerns when necessary. Recruiting & Administrative Support Assist recruiters with candidate communication, application follow-ups, and interview scheduling. Support candidate onboarding by collecting required employment documents and coordinating hiring paperwork. Maintain accurate employee profiles, candidate records, scheduling information, and recruiting documentation. Assist with job postings, candidate tracking, and other recruiting administrative tasks. Update employee availability and assignment information using Microsoft Excel and internal systems. Provide administrative support to help maintain efficient recruiting and dispatching operations. Handle employee, candidate, and client information professionally and confidentially. Qualifications One year of experience in administration, dispatching, scheduling, recruiting, customer service, or operations coordination preferred. Proficiency in Microsoft Excel, Outlook, and Word required. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize deadlines, and adapt to changing staffing needs. Comfortable making frequent phone calls and communicating with employees throughout the day. Strong problem-solving skills and the ability to respond quickly to call-offs and last-minute scheduling changes. Ability to maintain accurate records and manage multiple assignments simultaneously. Dependable, proactive, and comfortable working independently and as part of a team. Willingness to learn new recruiting, scheduling, and dispatching systems.
Must be available to work scheduled Saturdays on a rotating basis to support dispatching and staffing operations. Saturday assignments will be communicated in advance whenever possible.
Early-Morning Availability:
Must be comfortable handling early-morning attendance confirmations, employee call-offs, and dispatching needs.
Schedule Flexibility:
Occasional schedule adjustments may be necessary to accommodate urgent staffing requests, client requirements, and operational needs. This is a full-time, in-person position. Candidates must be able to reliably commute to Irvine, CA 92612. Compensation $20.00-$25.00 per hour , depending on experience and qualifications. Why Join Our Team? Join a growing team where you can develop valuable experience in workforce coordination, dispatching, recruiting, and operations. This position is ideal for someone who enjoys working with people, solving scheduling challenges, and keeping daily operations organized and running smoothly. Previous staffing industry experience is not required. We value reliability, organization, communication, attention to detail, and a willingness to learn. How to Apply If you are organized, comfortable using Microsoft Office, and thrive in a fast-paced environment, we encourage you to apply!
Work Location:
In person, Irvine, CA 92612
Pay:
$20.00 - $25.00 per hour Expected hours: 40.0 per week
