ABOUT THE CITY

: City of La Habra is located at Orange County's northernmost corner; La Habra today is 7.3 square miles, with a population of nearly 62,000. A quiet bedroom community, it is conveniently located within an hour's drive of many beaches, mountain, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, Citrus Fair, and the Children's Museum and Depot Theatre. To learn more about the City of La Habra, please visit: www.lahabraca.gov .

Definition:

Under the direction of the department manager, this position provides clerical support to the Human Resources department in a variety of areas and assignments.

Essential Duties:

Maintains, organizes and updates confidential employee files, including general personnel records, Workers' Compensation and general liability documentation. Handles and processes sensitive and confidential Human Resources documents with high degree of discretion. Performs accurate data entry of employee information and human resources metrics. Provides backup and relief to Receptionist, answers and routes calls, provides excellent customer service. Sorts and distributes incoming and outgoing correspondence and mail; prepares and processes mailings. Provides routine office support, including answering phones, handling general inquiries, scanning documents, filing, and routing messages appropriate. Assists with record retention and secure document destruction in compliance with City policy and legal retention guidelines. Performs related duties and special projects as required.

Qualifying Knowledge, Skills and Abilities:

General knowledge of laws and regulations pertaining to local government operations. Ability to work independently and review and proofread own work to ensure error-free documentation. Demonstrated ability to handle sensitive, personal, and confidential information with discretion and professional integrity. Strong verbal and written communication skills with the ability to provide excellent customer service to employees and the public. Proven accuracy in data entry, filing systems, and document organization. Basic understanding of, or ability to quickly learn, standard Human Resources practices, records retention laws, and public sector confidentiality protocols (e.g., HIPAA, Personally Identifiable Information protections). Demonstrated experience using Microsoft 365 (Word, Excel, Outlook) and the ability to learn internal HRIS or database software.

Education and Experience:

Education:

High School Diploma or equivalent (GED). College level coursework in Human Resources, Business Administration, Public Administration, or a closely related field is highly desirable.

Experience:

Two (2) years general office experience, preferably within a Human Resources department or a municipal government setting. Bilingual (English/Spanish) preferred.

Equivalent combination:

Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms above and below shoulder level. The employee uses finger dexterity in order to operate computer hardware for extended periods of time. The employee is required to constantly sit and occasionally walk and stand to access counters, work areas and files; stoop, kneel, or crouch to access or place records or files; lift and carry records and documents, typically weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

MENTAL DEMANDS

While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, management, developers, contractors, consultants, and the general public.

WORK ENVIRONMENT

Standard office environment with continual exposure to computer screens. Essential and secondary functions require maintaining physical condition for light lifting carrying; sitting for prolonged periods of time. This bulletin is not a contract, neither expressed nor implied. Any provision herein may be modified or revoked.