Recruiting Coordinator

Recruiting Coordinator - On-site San Jose, CA Six month W2 (ONLY) Contract Fully onsite in San Jose Rate up to 33/hr. 1-3 years of experience in recruiting coordination, talent acquisition operations, or HR coordination in a corporate or agency environment. Experience working in an applicant tracking system; SAP SuccessFactors experience is preferred. Proficiency with calendar management and productivity tools (e.g., Outlook) in a high-volume scheduling environment. Bachelor's degree or equivalent practical experience. Seeking a Recruiting Coordinator to run the operating system for high-velocity hiring, including interview logistics, candidate communication, and applicant tracking system accuracy, so hiring teams can make decisions faster and candidate experience is at its best. When you do this work well, time-to-schedule drops, offers move with fewer delays, and hiring teams stay staffed to deliver on customer commitments.

Responsibilities:

Own end-to-end interview scheduling for high-volume requisitions, building interview plans that reduce candidate wait time and eliminate avoidable conflicts across time zones. Deliver a consistently strong candidate experience by serving as the primary point of contact from application through offer acceptance, with clear, timely updates at every stage. Maintain real-time data integrity in SAP SuccessFactors (or comparable ATS) so recruiters and hiring managers have an accurate single source of truth for pipeline visibility. Run on-site and virtual interview operations—rooms, video links, visitor logistics, itineraries, and interviewer prep—so every interview loop is smooth, professional, and on brand. Drive follow-through on interview feedback collection and process checkpoints, keeping decisions moving and surfacing risks early to recruiters and HR leadership. Coordinate offer and pre-employment steps (offer letters, background checks, pre-boarding documents) so candidates clear administrative requirements without slowing start dates. Track and summarize recruiting operations metrics (e.g., time-to-schedule, interview throughput) and recommend workflow improvements that increase scheduling efficiency.

Qualifications:

1-3 years of experience in recruiting coordination, talent acquisition operations, or HR coordination in a corporate or agency environment. Experience working in an applicant tracking system; SAP SuccessFactors experience is preferred. Proficiency with calendar management and productivity tools (e.g., Outlook) in a high-volume scheduling environment. Bachelor's degree or equivalent practical experience.

Knowledge, Skills, and Abilities:

Skilled at managing 20+ concurrent interview schedules while keeping details accurate (time zones, links, panel changes, and candidate constraints). Able to communicate warmly and professionally with candidates ranging from technicians to senior leaders, adapting tone and detail without losing clarity. Comfortable working with recruiting data and basic reporting (spreadsheets and ATS dashboards) to spot bottlenecks and improve scheduling flow. Able to anticipate issues—reschedules, missing feedback, logistics failures—and resolve them quickly while keeping stakeholders informed. Effective at building trust with recruiters and hiring managers through consistent follow-through, confidentiality, and crisp execution. Works well in fast-changing environments where hiring priorities shift based on production needs and customer delivery timelines. Committed to an inclusive candidate experience, including thoughtful communication and scheduling accommodations when needed. The estimated pay range for this position is USD $28.00/hr - USD $33.00/hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.