HR Administrative Assistant

Job Title:

HR Administrative Assistant (Temporary Coverage Role) Location (city, state): Oakland, CA (Onsite, 5 days/week)

Industry:

Nonprofit /

Community-Based Services Pay:

$28.00 - $35.00 /

Hourly Benefits:

This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with our client, a mission-driven nonprofit organization focused on providing mental health services for children and families in the Bay Area. This temporary opportunity supports HR leadership during a leave coverage period and plays a key role in maintaining operational continuity within a busy and evolving environment.

Job Description:

This role provides immediate, high-level administrative and HR operational support to HR leadership. The ideal candidate is highly organized, comfortable working independently, and able to quickly step into a fast-moving environment with minimal training. You will help stabilize HR workflows by managing documentation, coordination, and day-to-day administrative needs while maintaining strict confidentiality.

Key Responsibilities:

Support HR leadership with administrative and operational workload management Maintain and organize HR files, records, and documentation systems Assist with onboarding and offboarding processes, including paperwork and coordination Manage scheduling, calendars, inbox monitoring, and internal communications Support HR-related reporting and data organization Assist with sensitive workforce activities and transitions as needed Help execute special HR projects and process improvements Identify priorities and complete tasks with minimal direction Bring structure and clarity to evolving or unorganized workflows

Qualifications:

2-3+ years of experience in an administrative, HR support, coordination, or executive assistant role Strong organizational skills with the ability to manage competing priorities Experience handling confidential and sensitive information with discretion Ability to work independently in fast-paced or ambiguous environments Exposure to HR processes such as onboarding, employee records, or payroll support preferred Familiarity with HR systems, document management tools, or scheduling platforms is a plus Nonprofit or mission-driven organization experience strongly preferred

Additional Details:

Temporary role (approximately 6-8 weeks, with potential for extension) Full-time, standard business hours Must be onsite in Oakland, CA five days per week

Perks:

Opportunity to support meaningful, mission-driven work in a nonprofit setting High-impact role partnering directly with HR leadership Exposure to HR operations, compliance, and executive-level support work Fast-paced environment that builds strong operational and HR skill sets Opportunity to step into a critical role with immediate ownership and visibility Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin1