HR assistant Robert Half - 3.9 Oakland, CA Job Details Temporary | Contract $27 - $29 an hour 8 hours ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Office supply management Confidential information handling Microsoft Excel Office activity coordination Email customer support Microsoft Outlook Medical credentialing background checks Insurance verification Phone communication Inventory records Operations coordination Investigative background checks In-person customer service Word embeddings ADP Mail distribution Mid-level Administrative experience Meeting scheduling Employee data management Digitization Financial records management Mail management Financial data management Office supply ordering Organizational skills Event audio-visual coordination Medical credentialing file maintenance Mail processing Inventory replenishment Full Job Description We are looking for an organized HR Assistant to support daily administrative and human resources operations in Oakland, California. This Long-term Contract position offers approximately 18 hours per week, Monday through Thursday, with a flexible start time for an on-site schedule. The ideal candidate will handle confidential information with care while assisting with records management, payroll related tasks, staff support, and office coordination across multiple locations.

Responsibilities:

Manage recurring payroll-related reporting and assist with employee benefits administration in a timely and accurate manner. Digitize, file, and maintain HR, financial, and administrative records across both paper and electronic systems. Receive, sort, and distribute incoming mail, faxes, and other office communications. Conduct credential and background-related verification activities for clinical personnel as required. Track inventory and replenish office and janitorial materials for two operational sites. Support internal meetings by preparing rooms, arranging audio/visual equipment, and coordinating refreshments and post-meeting cleanup. Assist with county account coordination along with facilities, technology, and other assigned operational projects. Provide coverage for other administrative team members and contribute to additional support tasks as business needs evolve. Safeguard sensitive employee and organizational information in compliance with confidentiality expectations. If you are interested in this role, please apply today and call us at (510) 470-7450 At least 2 years of experience in administrative support, human resources coordination, or a related office-based role. Strong data entry and document management skills with close attention to accuracy and organization. Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint in a detail-oriented work environment. Experience using ADP Workforce Now or similar HR/payroll systems. Ability to communicate effectively through phone, email, and in-person interactions while delivering strong customer service. Comfortable handling inbound and outbound calls, scheduling appointments, and managing multiple priorities independently. Availability to work on site in Oakland, California for approximately 18 hours per week between Monday and Thursday. Demonstrated ability to work discreetly with confidential records and sensitive employee information. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .