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Human Resources (HR) Coordinator
Job
Robert Half
Pasadena, CA (In Person)
Full-Time
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Job Description
We are looking for a detail-oriented Human Resources (HR) Coordinator to support core HR operations for a position based in Pasadena, California. This role plays an important part in maintaining accurate employee records, coordinating compliance-related processes, and delivering timely assistance to employees and internal partners. The ideal candidate brings strong organizational skills, experience with HR systems, and the ability to manage sensitive information with professionalism and care.
Key Responsibilities:
- Manage employee documentation and maintain organized personnel records to support compliance with applicable policies and regulations.
- Coordinate staff change transactions and ensure updates are completed accurately and within established deadlines in HR systems.
- Assist with HR, payroll, and compliance reviews by validating records, identifying discrepancies, and updating information as needed.
- Handle background screening, occupational health documentation, I-9 processing, and other employment compliance activities.
- Prepare unemployment insurance paperwork and respond to related administrative requests from external agencies or representatives.
- Support offboarding activities by processing termination-related steps and distributing required exit documents.
- Respond to employee inquiries through the HR ticketing system with a strong customer service focus and timely follow-up.
- Draft and distribute routine HR correspondence and provide additional administrative support for shared services projects as assigned.