Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.

The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.

Key ResponsibilitiesInterview Coordination:

Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.

Candidate Experience:

Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.

Onsite Interview Logistics:

Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.

Recruiting Operations:

Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.

Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.

Process Improvement:

Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.

Recruiter and Hiring Manager Support:

Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.

Recruiting Events:

Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.

Compliance and Documentation:

Support recruiting compliance efforts, data integrity, and consistent recordkeeping.

Additional Support:

Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.

What Makes This Opportunity Exciting?

Join a high-growth AI company at an exciting stage of expansion.

Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.

Work closely with recruiters, hiring managers, and technical interview teams across the organization.

Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.