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Administrative Support Specialist
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TEKsystems
Westminster, CO (In Person)
$49,920 Salary, Full-Time
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Job Description
Administrative Support Specialist (Healthcare)
Location:
Westminster, CO (On‑site)Type:
Contract‑to‑Hire We are seeking a highly organized and professional Administrative Support Specialist to provide direct support to senior leadership within a fast‑paced healthcare environment. This role requires strong attention to detail, the ability to manage multiple priorities, and a high level of confidentiality. This is a great opportunity for someone with healthcare administrative experience who is looking to grow within a collaborative and mission‑driven organization. Position Overview In this role, you will support the leadership team with a wide range of administrative and HR‑related responsibilities. You will play a key part in ensuring smooth office operations, supporting staff processes, and maintaining compliance across the organization. Key Responsibilities Administrative & Office Support Provide day‑to‑day administrative support to senior leadership Maintain and manage filing systems, internal documents, and staff records Sort and distribute mail, scan and upload documents, and manage record tracking Keep internal directories and physician/location information up to date Travel between nearby office locations as needed (Westminster, Golden, Longmont, Louisville) HR & Onboarding Support Assist with the hiring process, including screening candidates and scheduling interviews Prepare onboarding materials and new hire packets Track and manage employee records, reviews, and internal documentation Manage staffing agency timesheets, ensuring accuracy and approvals Support employee engagement initiatives such as staff appreciation programs Compliance & Coordination Coordinate OSHA and HIPAA training for staff and ensure annual compliance Track regulatory requirements (e.g., Hep B protocols) and ensure documentation is current Maintain strict confidentiality when handling employee and organizational information Identify issues proactively and support resolution in collaboration with leadership Reporting & Operations Track and report on operational items such as no‑shows and staff milestones Communicate updates to department managers and leadership as needed Assist with various ad hoc administrative and operational projects Qualifications Required Minimum 2 years of administrative experience in a healthcare environment (or recent healthcare exposure) At least 1 year of experience supporting HR or payroll functions High School Diploma or GED Strong proficiency in Microsoft Office, Google Suite, and general computer systems Excellent organizational, multitasking, and prioritization skills Ability to maintain strict confidentiality and handle sensitive information Strong interpersonal and communication skills Preferred Bachelor's degree Experience supporting onboarding or HR processes Background in healthcare practice operations Skills & Competencies Strong attention to detail and follow‑through Ability to work independently and support leadership with minimal direction Critical thinking and problem‑solving skills Professional, polished communication style Comfortable in a fast‑paced, high‑expectation environment Adaptability and willingness to take on changing priorities Work Environment On‑site role in a fast‑paced healthcare office Frequent interaction with physicians, leadership, and staff Team‑oriented, collaborative culture with high standards for performance Requires flexibility, reliability, and the ability to manage multiple priorities Why This Role Opportunity to work closely with senior leadership and make a direct impact Gain exposure to HR, compliance, and healthcare operations Collaborative environment where your work supports patient care and organizational success Strong opportunity for long‑term stability Job Type & Location This is a Contract to Hire position based out of Westminster, CO. Pay and Benefits The pay range for this position is $24.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Westminster,CO.