Recruiting & Onboarding Coordinator

Rose's Luxury

717 8th Street Southeast, Washington, DC, United States

Part Time

• Hourly ($25.00 - $30.00)

Expires:

Oct 8, 2026 347 people viewed

Required Years of Experience 1 year Job Details Rose's Restaurant Group is seeking creative, passionate, and talented individuals to join our super awesome team. We are in the "making people happy" business, we just happen to serve great food and offer next-level hospitality. We work hard, make people happy, and have fun while we are doing it! We are seeking a Recruiting & Onboarding Coordinator to support hiring and onboarding across our Michelin starred and James Beard award winning team at Rose's Luxury, Little Pearl, Pineapple and Pearls, and Extra Fancy, our international events company. Some Things to

Know About Us:

Our mission is "To make this the most enjoyable place to work in and the most enjoyable place to dine". This is the reason we are here. This is why we do what we do. We are big on communication and organization. We believe these are huge keys to success. The better we are able to communicate and organize ourselves, the more success we will have. We are big on teaching and growth. We work hard to make sure everyone is constantly growing and learning. We want everyone who works with us to become a better cook, barista, chef, manager, guest liaison, and most importantly, leader. We like having fun. While we take our jobs very seriously, we also do so lightheartedly. In other words, we love to hustle and get better everyday but we also love to do it while laughing and having fun at the same time. (And yes, that is possible). Position Summary The Recruiting & Onboarding Coordinator supports Rose's Restaurant Group by helping identify, communicate with, and move qualified candidates through a clear and consistent hiring process for hourly and management roles across the company. This role owns the administrative flow of recruiting from applicant review through interview scheduling and onboarding handoff, ensuring candidates receive timely communication, managers have the information they need, and new hires are ready to begin work with the proper paperwork, systems, and operational details in place. The ideal candidate is organized, warm, detail-oriented, comfortable juggling multiple priorities, and able to communicate clearly with candidates, managers, HR, and operations. Responsibilities Include But Are Not Limited To Recruiting & Candidate Flow Review and organize applicants across Culinary Agents and other recruiting platforms

Monitor active job postings and applicant pipelines for hourly and management roles

Identify candidates with relevant experience and flag strong applicants for next steps

Conduct introductory screening calls using consistent, role-specific questions

Gather candidate availability, start-date timing, schedule needs, and compensation expectations

Maintain clear notes on candidate status, qualifications, and next steps

Move candidates through the appropriate stages of the hiring process in a timely and organized way Candidate Communication Communicate with candidates professionally and warmly throughout the process

Send outreach messages, follow-ups, scheduling links, and interview confirmations

Respond to candidate questions or route them to the appropriate person

Maintain and update standard email and message templates

Help ensure candidates receive clear and timely communication, especially when they have directly reached out by email or message Interview Coordination Coordinate preliminary calls, manager interviews, final interviews, and skills tests

Create calendar invitations with all necessary details, including resumes, screening notes, role context, and interview expectations

Coordinate with shop managers, chefs, and senior leaders to confirm availability and feedback

Follow up with managers after interviews to collect next steps and keep candidates moving

Help schedule reference checks, trial shifts, culinary skills tests, and other evaluation steps as needed Job Posting & Hiring Needs Management Help maintain the internal job board and current hiring priority list

Partner with restaurant leaders to understand current staffing needs

Audit active job postings to ensure they reflect current hiring priorities

Update postings with accurate job details, schedule expectations, and pay ranges

Close or pause postings when roles are filled or no longer active

Help keep postings tied to actual hiring needs while maintaining organized pipelines where appropriate Onboarding Coordination Support the transition from accepted offer to first day

Gather required new hire details for HR, including full name, role, rate of pay, FT/PT status, direct supervisor, start date, and referral information if applicable

Coordinate with HR to ensure onboarding paperwork is sent and completed

Track onboarding progress and help make sure outstanding items are followed up on

Coordinate with operations and shop leaders on start-date readiness

Help confirm that new hires are ready to be scheduled once onboarding is complete Operational Onboarding Support Help coordinate new hire setup items that may include uniforms, system access, calendar access, Slack channels, Google Drive access, email setup, keys/fobs, certifications, or other role-specific needs

Communicate with the appropriate department owners to make sure onboarding tasks are moving

Help keep onboarding checklists organized and up to date

Notify managers and shop leads when a new hire is cleared and ready to begin

Support transfer and promotion onboarding steps as needed Documentation & Compliance Maintain accurate recruiting notes and candidate records

Use consistent, factual, business-reason-focused documentation

Support pay transparency compliance by confirming postings include reasonable pay ranges

Help maintain organized applicant, resume, and onboarding files

Follow company process for candidate communication, selection, and documentation

Escalate unusual or sensitive candidate situations to the appropriate leader before moving forward Administrative & Systems Support Keep recruiting trackers, spreadsheets, Culinary Agents, Trello, Google Drive, and related tools organized

Support recurring recruiting audits and pipeline reviews

Create and improve simple systems that make recruiting easier for managers and candidates

Document best practices for screening calls, interview scheduling, follow-up, skills tests, and onboarding handoffs Qualifications Prior recruiting, HR, restaurant operations, administrative, or hospitality experience preferred

Excellent written and verbal communication skills

Highly organized and comfortable tracking many candidates and tasks at once

Warm, professional, and candidate-friendly communication style

Strong attention to detail and follow-through

Comfortable using Google Workspace, Slack, calendar tools, spreadsheets, and applicant tracking platforms

Able to work collaboratively with managers, chefs, HR, and operations

Able to handle confidential information with discretion

Restaurant or hospitality experience strongly preferred Ideal Candidate Enjoys helping people move through a process clearly and kindly

Can balance urgency with accuracy

Is comfortable following up without letting things fall through the cracks

Understands that recruiting is both a people function and an operations function

Takes pride in clean systems, clear communication, and thoughtful handoffs

Can represent RRG warmly to candidates while also protecting the team's time and standards Physical / Schedule Expectations Primarily administrative work, with time spent at RRG HQ and occasional visits to restaurant locations

Must be comfortable working at a computer for extended periods

Approximately 20 hours per week, with some schedule flexibility for interviews, onboarding needs, or urgent hiring priorities

Must be able to maintain confidentiality and professionalism in a fast-paced hospitality environment Rose's Restaurant Group is an Equal Opportunity Employer.

Compensation Details Compensation:

Hourly ($25.00 - $30.00) Required Skills Professionalism Motivation Empathy Work Ethic Positive Attitude Creativity Interpersonal Skills Adaptability Gallery

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