Workforce & Finance Coordinator Builders Association of North Central Florida Gainesville, FL Job Details Full-time $48,000 - $50,000 a year 13 days ago Benefits Health insurance Dental insurance Paid time off Life insurance Retirement plan Qualifications Customer communication Confidential information handling Interpersonal skills Customer service Spreadsheets In-person customer service Research Driver's License Attention to detail QuickBooks Organizational skills Productivity software Time management Full Job Description Workforce & Finance Coordinator

POSITION SUMMARY

The Workforce & Finance Coordinator supports the administration of BANCF's workforce and apprenticeship programs while providing financial and administrative support to the association. This position is responsible for maintaining accurate program records, coordinating workforce program requirements and documentation, processing financial transactions, and ensuring data is accurate and up to date across multiple systems. The role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities, deadlines, and program requirements. The ideal candidate is dependable, highly organized, accurate, and committed to providing responsive service to members, employers, apprentices, and association staff.

KEY RESPONSIBILITIES

Workforce Program & Apprenticeship Administration Maintain accurate and complete records for workforce and apprenticeship programs, including apprentice, employer, enrollment, attendance, training, and program documentation. Support the administration of apprenticeship program requirements, deadlines, forms, and related documentation. Assist apprentices and participating employers with program questions, documentation, and administrative requirements. Monitor and maintain accurate information in Apprentiscope and other program databases and systems. Prepare program reports, spreadsheets, correspondence, forms, and other documentation as needed. Coordinate document approvals, signatures, and distribution and maintain organized program files. Finance & Accounting Support Process accounts receivable transactions and maintain accurate supporting records. Prepare member balance statements and process payments, deposits, receipts, and related financial documentation. Process invoices and other financial transactions in accordance with association procedures. Import, export, and process electronic financial data files. Reconcile financial records with accounting software and identify and resolve discrepancies. Maintain organized and accurate financial records and documentation. Assist with financial reporting, research, and other bookkeeping or administrative tasks as assigned.

REQUIREMENTS

Strong organizational, time management, and multi-tasking skills; high attention to detail. Exceptional customer service and interpersonal skills. Ability to maintain confidential information. Excellent verbal and written communication skills; accuracy in correspondence is a must. Proficiency in Microsoft Office and QuickBooks. Ability to learn and effectively use database management and workforce program software. Ability to prioritize tasks, stay flexible, and meet deadlines. Ability to work independently while also collaborating effectively with staff, apprentices, employers, members, and volunteers. Ability to participate in all association functions and complete assigned projects promptly. Reliable vehicle with valid driver's license and insurance.

Reports To:

Executive Officer Works With:

Director of Events and Communication, Director of Membership, Admin & Events Assistant, SFC Apprenticeship Staff, Committee Chairs, Members, Participating Employers Employment Classification:

Full-Time, Non-Exempt Pay:

$48,000.00 - $50,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan

Work Location:

In person