Overview Aqua Pro Water Systems and NWFL Drillers are growing companies looking for a dependable, detail-oriented professional to support our day-to-day bookkeeping, financial operations, and office administration. This role is ideal for someone who enjoys working independently, staying organized, and helping keep business operations running smoothly. The Bookkeeper and HR Administrator will be responsible for managing accounts payable and receivable, payment processing, financial record-keeping, and administrative support across multiple companies. This role also assists with HR coordination, reporting, and general office operations. Duties Bookkeeping and Financial Operations Process and manage all bill payments across multiple companies Monitor and categorize daily financial transactions Handle payment processing, including checks, ACH/EFT payments, and commercial client payments Reconcile bank accounts, credit cards, and monthly financial records Maintain accurate records in QuickBooks and ensure financial data is current Assist with tax-related administration and documentation Run data analysis, create financial reports, and maintain financial documentation Review and organize records for compliance and reporting needs Support month-end and year-end close processes Administrative and Office Support Assist with HR-related administrative duties and employee record maintenance Coordinate onboarding paperwork and maintain personnel records Coordinate employee health insurance and benefits renewals during annual enrollment periods, assist with benefits administration, and maintain organized records related to employee benefits and compliance Maintain and manage customer and vendor Certificates of Insurance (COIs), ensuring accurate documentation and timely renewals Manage calendars, scheduling, and office communications as needed Help maintain operational processes and office organization Communicate professionally with customers, vendors, service providers, and team members Requirements Previous bookkeeping or accounting support experience required Strong QuickBooks knowledge and background required Experience with accounts payable, accounts receivable, and reconciliations Strong attention to detail and organizational skills Ability to manage multiple priorities and deadlines Comfortable working independently and maintaining confidentiality Proficiency in Microsoft Office, especially Excel Strong written and verbal communication skills Human resources and record-keeping experience a strong plus Knowledge and experience in financial reporting and compliance documentation Experience working with multiple companies or entities preferred Familiarity and experience with invoicing and/or service softwares Reliable and self-motivated Strong problem-solving skills Highly organized with excellent follow-through Positive attitude and team-oriented mindset

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person