Temporary Absence Coordinator

Salary:

$20.00 hourly

Work Schedule:

40 hours/weekly (1.0 FTE)

POSITION SUMMARY

Reporting to the Senior Absence Administrator. The Absence Coordinator works closely with a team of leave administration professionals in a fast-paced department. Serves as an integral partner to leave consultants in facilitating leave activities including FMLA, Workers Compensation and leave and attendance for the University while providing administrative support throughout the various leave administration processes. Coordinates and completes a variety of administrative tasks and maintains detailed and complex leave records in accordance with policies and procedures. Process unpaid leave, paid cascades, FMLA tracking, Workers Compensation leave, completes transactional processes, and provide support to the team and employees in compliance with federal, state and/or local laws regarding Family and Medical Leave, Workers Compensation, and other attendance and leave programs. Runs various queries and reports for the Leave Administration team. Provides support and meets the day-to-day Leave of Absence administrative needs of employees. Monitors the various email boxes and responds timely and accurately to department requests. Works collaboratively with the Leave Administration team, HR Business Partners (HRBP), Benefits, Payroll and/or other HR functional areas to resolve complex absence inquiries or issues. Must demonstrate good judgment in sensitive and confidential situations. Maintains and utilize current knowledge of policies, guidelines and employment laws across the University, including the Tampa, St. Petersburg and Sarasota/Manatee campuses, and USF Health. Completes bi-weekly leave calculations and reconciles audits of attendance and leave records. Completes other transactional tasks as required for Central HR on various schedules. Complete all other duties as assigned.

Minimum Qualifications:

Bachelor's degree•OR•equivalent combination of education and experience. 2+ years of related experience.

Degree Equivalency Clause:

Four years of direct experience for a bachelor's degree. Senate Bill 1310•The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the

U.S. SB 1310

Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor's degree; (c) Six years of direct experience for a master's degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

2 years of experience as an administrative assistant in human resources in higher education. Ability to manage a large workload in a timely manner and prioritize and complete projects within deadline Ability to prioritize and plan in a fast-paced, high-volume setting Strong attention to detail and prioritization of projects Strong Microsoft Outlook skills and literacy in Excel and Word. Oracle HCM Excellent communication skills and the ability to collaborate effectively with others and build strong relations Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu . Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under

Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.