Human Resources Coordinator

SALARY:

$41,000.00 annual salary

JOB SUMMARY

The primary role of the Human Resources Coordinator is to provide administrative support for back office of the County's Human Resources Department. This position is responsible for but not limited to answering general HR related inquiries, inventory management, processing requisitions, data entry, and records maintenance. The person in this position must be customer service and detail oriented with the ability to quickly grasp new concepts.

ESSENTIAL JOB FUNCTIONS

Duties include but are not limited to:

• Handles administrative tasks for Managing Director of General Services
• Processes requisitions that support Managing Director/Deputy Director and Wellness Program and assists with other requisitions as needed
• Responds to employment verifications and unemployment claims in a timely manner
• Processes open record requests in a timely manner under the direction of the Sr. HR Generalist and HR leadership
• Handles Health and Wellness reconciliation
• Maintains employee files
• Handles off-boarding documentation to include reviewing termination NOPA's and ensuring proper documentation, create and mail separations, and prepare final checklist for distribution.
• Handles monthly reporting
• Serve as co-administrator for the HR portal
• Provides backup to the front office (breaks/lunches)
• Acts as Personnel Review Board Secretary
• Assists with volunteer background checks
• Provides backup for ID badge creation
• Assists HR Generalist with some staffing tasks
• Assists as needed with incoming paperwork for processing and distribution to the appropriate team member
• Assists with data entry for new hires, E-Verify, and other transactions as needed
• Assists with new employee orientation preparation and presentation
• Assists with processing of donated leave requests
• Assists with health and wellness activities
• Coordinates meetings and participates in department planning activities
• Acts as privacy officer to ensure that confidentiality of employees, applicants, and retirees is protected
• Performs other duties as assigned

QUALIFICATIONS

Education and Experience:

• High school diploma or GED, supplemented by college-level or vocational course work in a related field
• Must have 3-5 years professional office experience
• Preferred work experience in the public sector
• An equivalent combination of education and experience will be considered
• Must be 18 years of age or older
• Must be computer literate
• Confidentiality is mandatory
• Exemplary attendance is a must

Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability necessary. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of or ability to learn county and department operations, ordinances, policies, procedures, terminology, and materials as they relate to assignment
• Knowledge of, or ability to learn, state laws and regulations as they relate to assignment
• Knowledge of administrative principles, practices, standards, terminology, and software; employee supervision; payroll; purchasing
• Knowledge of business English, spelling, and grammar
• Knowledge of mathematical computations: addition, subtraction, multiplication, and division using whole numbers, common fractions and decimals Knowledge of legal processes and terminology if required by assignment
• Knowledge of modern office practices, methods, and equipment
• Knowledge of specialized software, materials, terminology, and forms essential to the assignment
• Skill in creating, maintaining, and organizing accurate, detailed, and complete records in accordance with standard record-keeping procedures
• Skill in effective interpersonal and public relations and customer service; excellent oral and written communication skills to satisfactorily resolve conflicts and issues, and to explain established policies and procedures to employees and the general public
• Skill in performing tasks which require attention to detail, and completing assigned jobs efficiently and correctly
• Skill in planning, prioritizing, and organizing work; ability to handle multiple work assignments and deadlines efficiently, accurately, and professionally; skill in planning, prioritizing, organizing, reviewing, and evaluating the work of others
• Skill in the use of MS Office Suite; typing and entering data into a computer system accurately and efficiently
• Ability to apply common sense to understand, follow, and complete verbal and written instructions
• Ability to communicate and interact clearly and effectively with all those contacted in the course of work in a professional and courteous manner, both orally and in writing; establishing and maintaining effective, professional, and cordial working relationships
• Ability to handle confidential information professionally and to exercise discretion in performing assigned job duties; inability to maintain confidentiality will be grounds for dismissal
• Ability to read, analyze, interpret, and comprehend a variety of documents such as memos, instructions, correspondence, technical and legal documents, blueprints, ordinances, policies, design plans, maps and deeds, et cetera as they relate to assignment
• Ability to reconcile data; make necessary additions, revisions, and updates
• Ability to remain composed, professional, and pleasant in a stressful, fast-paced, highvolume environment
• Ability to analyze and resolve routine, non-routine, and complex problems, evaluating alternative solutions and adopting effective course of action by applying or adapting established policies and procedures
• Ability to work in a team setting
• Ability to work independently in the absence of specific instructions or direct supervision

CERTIFICATE S, LICENSES, REGISTRATIONS

• Possess and maintain a valid Georgia driver's license (Class C) and a satisfactory motor vehicle record (MVR) if assigned job duties requiring the use of a vehicle

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl
• The employee must frequently lift and/or move more than 20 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office environment
• The noise level in the work environment is usually moderate The details listed above are intended only as illustrations of the various elements of this position and the work that may be performed.

The omission of specific statements does not exclude them if their nature is similar, related, or a logical extension of the position.