Office Assistant

Job Title:

Office Assistant Job Description We are seeking an onsite dedicated and versatile Office Assistant to manage a variety of administrative tasks and support functions in our small office environment. This role involves handling phone coverage, front-office duties, accounts payable and receivable, payroll processing, HR administrative support, and new hire onboarding paperwork. Responsibilities Provide phone coverage and perform front-office duties. Manage accounts payable, including vouching invoices and PO matching. Handle accounts receivable and cash receipts. Process payroll via ADP on a weekly basis. Assist with order entry and sales order support. Provide HR administrative support and manage new hire onboarding paperwork. Update benefits and insurance via ADP. Open and close the office daily. Manage mail, door access, and light office upkeep. Essential Skills 5+ years of experience in an office setting. Experience with payables, cash application, and payroll. Proficiency in MS Excel. Comfortable multitasking and wearing multiple hats in an office setting. High School Diploma required. Experience with Order Entry, Sage, and ADP. HR support experience. Additional Skills & Qualifications Experience in a manufacturing office environment is a plus. Familiarity with SAGE is desirable. Work Environment Our office operates Monday through Friday from 7am to 4pm in Middlebury, IN, with no overtime required. We offer a small, close-knit team environment where employees wear many hats. Our culture is family-like, with an average employee tenure of 17 years. We provide standard medical, dental, vision, STD, LTD, and life insurance, along with a 401k plan with a Safe Harbor match, which is fully vested from day one after one year of tenure. Job Type & Location This is a Contract to Hire position based out of Middlebury, IN. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Middlebury,IN.

Application Deadline This position is anticipated to close on Mar 29, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.