Process Service Specialists, headquartered in Gonzales, LA, is a leading provider of industrial turnaround and maintenance services to the petrochemical, refining and natural gas industry along the Gulf Coast as well as a competitive provider of construction services for mid-cap customers nationwide. We are searching for an HR Assistant that will be responsible for assisting the HR Coordinator in the day-to-day administrative tasks of onboarding, processing, and dispatching employees to project sites and will also function as the primary receptionist for our main office location.

Job Title:

HR Assistant /

Receptionist FLSA:

Non-exempt (paid hourly, overtime after 40 hours per week)

Dress Code:

Business Casual Reports to: HR Management Primary Duties & Responsibilities Assist HR Coordinator with administrative tasks related to recruiting, hiring, onboarding, and dispatching employees. Maintain confidentiality and security of employee and company data. Schedule required medical and drug screenings for employees. Schedule online, or onsite, pre-entry training for employees. Schedule required skill testing (e.g. weld testing) for hired candidates. Maintain Job Tracker worksheets with employee updates. Upload documents to employee electronic files. Contact and direct employees to ensure punctual arrival at project locations, ready to work. Receptionist for the main office—present a professional, clean, and organized reception area. Greet, screen, and direct all visitors at the main office. Receive, screen, and route all incoming calls into the main company phone line. Receive, sort, and distribute all incoming office mail. Receive, prepare, and process all outgoing mail-e.g. FedEx, USPS, etc. Complete copying, scanning, printing, binding, and/or collating of document packages as directed. Setup and prepare Conference room for scheduled meetings. Manage expense reports for Executives. Maintain confidentiality for all employee data. Prepare communications, such as memos, documents, emails, invoices, reports and other correspondence. Assist in ordering, receiving, stocking, and distributing office supplies as directed by the Office Manager. Create and maintain filing systems, both electronic and physical. Requirements High school diploma or equivalent. 1-2 years of experience in a role that either supported or executed the hiring, onboarding, and dispatching of employees as well as the handling of confidential employee and company data. Read and write the English language. Basic math and accounting skills.

Required software competency:

MS Word, MS Excel, and MS Outlook (email), Adobe Acrobat (.pdfs). Competent in basic computer skills and cloud-based file maintenance. Competent and secure use of internet search engines and websites. Professional communication in-person and over the phone. Patient and eager to assist visitors, callers, and employees. Organized and detail oriented.

Job Type:

Full-time Pay:

$18.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance Application Question(s): Are you able to work after hours and on weekends when hiring volume requires it? Have you screened, processed, onboarded, and dispatched employees to job sites for a construction company before? Are you over 18 years of age or older? Ability to

Commute:

Gonzales, LA 70737 (Required)

Work Location:

In person