Human Resources Assistant

POSITION SUMMARY

Administration of the day-to-day operations of the human resources function effectively handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR matters.

ESSENTIAL FUNCTIONS

1. HR Administration

• Through company systems and communication mechanisms, proactively lead administration for the Human Resources department to support and fortify our workforce and the Company, always applying appropriate confidentiality and discretion. Administrative Support
• Administratively support the HR team and workforce.

Maintain electronic and hard copy employee, benefits, and departmental files. Schedule meetings, on an individual, team, and Company-wide scale. Maintain the HR mailbox and respond to employee, vendor, and other incoming inquiries. Originate and track HR team meeting agendas and related action items and notes. Respond to internal and external verifications of employment. Update organizational charts. Provide backup support to the Head of HR. Collect and distribute HR mail. Prepare and submit expense reports. Book business travel, as needed. Order department supplies. Provide front desk backup support. HRIS & Reporting Create, run, prepare, and communicate periodic and ad hoc reports from the Human Resources Information System (HRIS) Audit employee data and file feeds. Execute data gathering and input projects. Input, review, and confirm data in the HRIS system. Respond to audit requests. Budget & Accounting Process and code invoices. Administratively maintain HR and Benefits budgets. Communicate and support accounting and Payroll processes. Prepare and submit expense reports. Employee Experience Create and distribute employee commitment awards. Arrange gestures of support, life event gifts, and other employee experience actions. Author, review, edit, and distribute company

• and group-wide communications.

Update intranet and other internal and external communication channels. Provide event planning and execution support. Assist with employee onboarding. Provide support for Company philanthropic activities, as assigned. Execute employee experience program aspects as needed. Benefits Reply to employee benefits inquiries. Communicate with vendors regarding employee benefits matters. Assist with planning, communication, and execution of Open Enrollment. Prepare and track Leave of Absence (LOA), Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), and other benefits documents. Audit billing, enrollment, and other benefits reports. Support Wellbeing program activities. Special Projects Assist with special projects such as position description maintenance, HRIS data input, internal and external internet updates, and any others. Perform research, data analysis, and synthesis as necessary/requested.

SECONDARY RESPONSIBILITIES

• Provide back-up support for HR team and Office Management, as necessary.
• Maintain, share, and apply knowledge of relevant legislation changes.
• Perform other job-related duties as assigned.

QUALIFICATIONS

Education

• High school diploma, or equivalent. Further Training
• N/A Professional Experience
• At least 3 years of administrative experience. Computer Skills
• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs. Mobility
• Occasional travel to Company offices. Other Requirements
• Demonstrated ability to maintain confidentiality.
• Excellent written and verbal communication skills.
• Strong applied writing, grammar, spelling, and proofreading capabilities.
• Keen attention to detail and application of accuracy.
• Efficient work execution and follow-through to meet deadlines.
• Provision of customer-focused service and team mentality.
• Professional in-person, phone, and written etiquette.
• Applied prioritization and multi-tasking,
• Demonstrated interpersonal and organizational skills.

EQUIPMENT OPERATION

• Standard office equipment including PC, telephone, copier, fax machine, printer, etc.