Purpose of Your Job Position The primary purpose of your position is provide administrative support to the Facility's Human Resources Director on all matters. Duties and Responsibilities

• Perform customer service functions by answering employee requests and questions.
• Conduct benefits enrollment for new employees.
• Verify and maintain I-9 documentation.
• Submit the online investigation requests and assists with new employee background checks.
• Update Human Resources systems with employee change requests and processes paperwork.
• Assist with processing employee terminations.
• Assist with the preparation of performance review forms.
• Assist Human Resources Director with various research projects and/or special projects.
• Assist with recruitment and interview process.
• Schedule meetings and interviews as requested by the Human Resources Director.
• Photocopy, fax documents and perform other clerical functions.
• Edit work for spelling and grammar.
• Present numerical data effectively.
• File papers and documents into appropriate employee files.
• Assist or prepare correspondence.
• Prepare new employee files.
• Process mail.
• Maintain job applications for personnel eligible to work in the Facility. (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied.).
• Maintain confidentiality of all pertinent employee information in accordance with the Facility's established policies governing the release of information.
• Ensure that the Facility complies with current applicable federal and state employment regulations regarding wages, overtime, work hours, workers' unemployment compensation, etc.
• Ensure hiring and discharge procedures comply with established policies and procedures.
• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters.
• Represent the Facility at and participate in meetings, as directed.
• Maintain employee bulletin boards.
• Ensure payroll processing is completed in a timely and accurate manner.
• Assist Human Resources Director in arranging for pre-employment tests, physicals, X-rays, HBV vaccinations, etc., as outlined in our Human Resources policy manual.
• Process (or, when applicable, assist Payroll clerk in processing) all newly hired personnel information and all change of status data.
• Ensure that employee licenses and certifications are up to date and on file.
• Ensure that nurse aide data is verified or submitted to the Nurse Aide Registry on a timely basis.
• Maintain attendance records and records of counseling, warning, and other disciplinary action taken against employees.
• Arrange and process employee FMLA and other leaves of absence (as applicable.)
• Conduct exit interviews.
• Monitor unemployment claims and assist the Facility with appeals.
• Maintain a good employee relations program that serves the best interest of the Facility and community alike.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in personnel matters, as well as to maintain a professional status.
• Attend and participate in Facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Ensure that appropriate training records are maintained for staff personnel.
• Ensure that all Facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection and prevention, smoking regulations, infection control, etc.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information to the Privacy Representative.
• Ensure that newly hired personnel receive a copy of our Facility's resident's rights. Experience
• Must have, as a minimum, one (1) year's experience in Human Resources Administration.
• Ability to plan, organize, develop, implement, and interpret the Human Resources programs, goals, objectives, policies and procedures of the Facility.
• Must have ability to act as liaison between personnel and management.
• Must maintain the care and use of administrative supplies, equipment, etc., and maintain the personnel department in a clean, safe, and attractive manner.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing personnel practices.
• Must be able to communicate personnel policies, procedures, regulations, reports, etc.

, to staff members and government agencies or personnel.

Pay:

$40,000.00 - $55,000.00 per year

Work Location:

In person