Human Resources Intern

Position Summary The HR Assistant provides administrative and clerical support to the Human Resources function for a multi-state workforce. This role supports onboarding, recordkeeping, payroll and benefits coordination, and employee communications, while ensuring accurate documentation and timely processing of HR transactions. The HR Assistant does not make independent HR decisions and works under close direction of the HR Director. Key Responsibilities Administrative & Clerical Support

• Maintain employee personnel files (electronic and physical) in compliance with federal and state requirements
• Enter and update employee data in HRIS accurately and timely
• Track acknowledgments, forms, and required documentation
• Schedule meetings, interviews, and training sessions
• Prepare HR correspondence and reports as directed Onboarding & Offboarding Support
• Assist with new hire onboarding, including:
• Offer letter distribution
• I-9 and background check coordination
• New hire paperwork and system access requests
• Support offboarding processes:
• Exit paperwork
• Equipment return coordination
• Benefits and payroll notifications Payroll & Benefits Support
• Coordinate with Payroll Supervisor on:
• New hire entries
• Terminations
• Pay changes (as approved)
• Leave status updates
• Assist employees with basic payroll and benefits questions
• Support benefits enrollment and life-event changes
• Help with open enrollment communications and tracking Employee Support
• Serve as a first point of contact for routine HR questions
• Route employee concerns to the HR Director appropriately
• Maintain confidentiality of employee information
• Assist with employee communications and announcements Compliance & Tracking
• Track completion of required training (e.g., harassment prevention)
• Assist with distribution of state-specific notices and postings
• Support HR audits and compliance reviews
• Maintain logs for leaves, training, and documentation What This Role Does NOT Do
• Make decisions related to discipline, termination, or compensation
• Interpret employment laws or policies
• Conduct or lead investigations
• Approve payroll or benefits changes (All such matters are handled by the HR Director and Payroll Supervisor.) Qualifications Required
• High school diploma or equivalent (Associate's or Bachelor's degree preferred)
• 1-3 years of administrative or HR support experience
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office or Google Workspace Preferred
• Prior experience in an HR department
• Familiarity with HRIS or payroll systems
• Experience supporting multi-state employees
• HR coursework or certification in progress Core Skills & Competencies
• Accuracy and follow-through
• Strong communication skills
• Customer-service mindset
• Ability to prioritize tasks
• Reliability and professionalism

Pay:

$20.00 per hour

Language:

Spanish (Required)

Work Location:

In person