AP & HR Administrator - Newark, NJ

AP & HR Administrator

• Newark, NJ

SUPPLYONE INC.

• 2.9 Newark, NJ Job Details Full-time $35
• $40 an hour 11 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Parental leave Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Employee onboarding Accounting systems Confidential information handling ERP systems HR legal compliance Administrative experience Employee data management Bachelor's degree HR compliance Vendor relationship management Vendor communication Productivity software Onboarding process management Employee record maintenance Full Job Description Mission of the Role ( What you'll be doing ) : The mission of the Accounts Payable & Human Resources Administrator is to provide reliable administrative support to both the Finance and Human Resources functions by ensuring accurate and timely payment processing, maintaining compliant and confidential employee records, supporting payroll administration, and delivering an efficient onboarding experience.

This role contributes to the organization's operational effectiveness by promoting accuracy, compliance, and exceptional internal service while supporting employees throughout their employment lifecycle.

Key Responsibilities:

General:

Support the daily operations of both the Finance and Human Resources departments, including accounts payable processing and HR administrative functions. Process and review vendor invoices, ensuring accuracy, proper coding, and timely payment in accordance with company policies. Maintain vendor records, assist with payment runs, and support reconciliation and resolution of invoice discrepancies. Maintain a high level of accuracy, confidentiality, and professionalism when handling financial, employee, and company information. Organize, maintain, and update employee, personnel, and financial records across HR and accounting functions while ensuring compliance with company policies, employment laws, and record retention standards. Support employee benefits administration, including annual open enrollment, enrollment processing, and related documentation. Assist with month-end accounts payable activities, reporting, audits, and other finance and accounting support tasks. Assist with HR reporting, onboarding documentation, payroll data entry support, and other HR administrative functions. Coordinate and communicate effectively with employees, managers, vendors, and external service providers. Identify opportunities to improve administrative processes, accuracy, and efficiency across both HR and Finance functions. Maintain proficiency in HRIS, payroll, and accounting systems used to support daily operations. Assist with audits, reporting, and special projects as assigned by the HR Manager and CFO. Perform other duties as assigned to support overall business operations and departmental objectives. Qualifications ( What you'll need to be successful ): Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field required. 4-6+ years of experience in accounts payable, human resources administration, payroll support, or a related dual-function role. Strong knowledge of accounts payable processes, including invoice processing, vendor management, coding, and payment procedures. Solid understanding of HR administration, including employee recordkeeping, onboarding, benefits administration, compliance support, and payroll. Proficiency in Microsoft Office Suite and experience with HRIS, payroll, and accounting/ERP systems. Strong organizational skills with the ability to manage multiple priorities, maintain accuracy, and handle confidential information with discretion. SupplyOne Core Values (Behaviors and values that are essential to be successful in our environment ): People First

• Fosters culture that prioritizes trust and respect, focuses on well-being, growth, and development of employees, emphasizes collaboration and honest, open, and direct communication, is accountable for actions. Unique Customer Solutions
• Listens to customers and understands their unique needs, goes above and beyond to deliver innovative customer solutions, demonstrates an entrepreneurial mindset. Passion to Serve
• Responds quickly to customer needs, delivers on commitments, exhibits a sense of urgency, demonstrates a commitment to making a positive impact on customers, employees, and communities, embraces empathy, integrity, and compassion in all interactions. Agility
• Quickly adapts to changing customer needs and market dynamics, demonstrates and encourages creativity, flexibility and intelligent risk taking, embraces forward progress and change, open to new ideas. Growth Focus
• Results driven, continuously drives profitable growth, not satisfied with status quo, continuously seeks improvement, embraces stretch goals.

The final base pay offered to the successful candidate will be determined by factors such as work location, job-related skills, qualifications, experience, responsibilities, and relevant education and training. In addition to our compensation, we offer a comprehensive benefits package including the following: Bonus based on company performance Medical, dental, and vision insurance 401(k) retirement savings plan with company match Paid time off (including vacation, company holidays, and parental leave) Employee Assistance Program (EAP) Other benefits such as life insurance, disability coverage, and wellness programs