Human Resources Deputy Chief Coordinator

Human Resources Deputy Chief Coordinator NJ Transit

• 3.

7 Newark, NJ Job Details 6 hours ago Benefits 401(a) Commuter assistance 457(b) Health insurance Dental insurance Flexible spending account Tuition reimbursement 401(k) 6% Match Vision insurance Life insurance Qualifications Performance dashboard reports Project reporting Vendor contracts Microsoft Excel Microsoft Outlook HR department experience Event coordination Expense management Talent acquisition platforms Associate's degree in Business Administration ATS Filing Data reporting Executive administrative support Mid-level 3 years Invoice payment processing Social media (candidate sourcing) Calendar management Organizational skills Candidate sourcing Business Administration Business Associate's degree Oracle HCM Communication skills Time management Full Job Description Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time—and we're looking to hire talented folks with a love of learning to make it all possible.

SUMMARY:

The Deputy Chief Coordinator primarily supports the Talent Acquisition (TA), HRIS and Candidate Outreach teams by maintaining applicant records, managing employee timecards, running talent acquisition reports, assisting with the scheduling and coordinating of Outreach events and other administrative tasks as needed. This role will also provide applicable administrative support for all Deputy Chiefs of Human Resources (4).

ROLES & RESPONSIBILITIES

: Provide administrative support to Deputy Chiefs of Human Resources, including but not limited to Outlook and/or calendar management, and assistance with Microsoft Suite (Word, PowerPoint and Excel). Manage job board relationships. Post job openings on company career sites, job boards, and social media channels as needed. Assist in preparing job descriptions and recruitment materials. Organize and maintain recruitment files, reports, and documentation. Track recruitment metrics such as time-to-hire, candidate pipeline, and job posting performance. Process invoices, vendor contracts, and recruitment-related expenses. Prepare weekly status reports and dashboards for TA leadership. Manage employee timecards and out-of-office requests.

EDUCATION, EXPERIENCE & QUALIFICATIONS

: Associate's Degree in Business Administration or other relevant degree (Bachelor's Degree preferred) and 3-5 years of administrative or HR support experience. Recruitment experience is a plus. Familiarity with Applicant Tracking Systems (ATS), experience with Oracle HCM is a plus.

KNOWLEDGE & SKILLS

Ability to provide exceptional support in a fast-paced environment. Proficiency with MS Office (Word, Excel, Outlook, PowerPoint). Strong attention to detail, and problem-solving skills. Strong communication, organization, and time-management skills. Ability to handle confidential information with discretion At NJ TRANSIT, you will enjoy a competitive salary and excellent benefits package: Comprehensive Family Health Insurance

• Medical, Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave Tuition Assistance Pre-Tax Commuter Benefits Plan Retirement Plans 401(a)
• Retirement plan with a 6% employer contribution 401(k)
• Retirement saving plan with up to an 3% company match 457(b)
• Deferred Savings Plan

NJ TRANSIT

is an Equal Opportunity Employer Learn more about

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