HR & Payroll Administrator

HR & Payroll Administrator Sparks, NV Job Details Full-time $65,000 - $85,000 a year 1 hour ago Qualifications Employee onboarding Spanish Microsoft Excel Financial data reconciliation Maintaining an organized workspace Microsoft Outlook

FMLA ISO

standards Safety regulations Associate's degree in Business Administration Filing ADP Process improvement HR legal compliance English Mid-level Event vendor coordination Bachelor's degree in business administration Personnel records management Human Resource Management SHRM Certified Professional Professional In Human Resources Business Administration Human Resources Clean workspace maintenance Employee engagement Lean management Financial audit support Onboarding process management Business Associate's degree Escalation handling Travel scheduling Manufacturing company experience Payroll processing Time management Full Job Description

JOB TITLE

: HR & Payroll Administrator

PRIMARY RESPONSIBILITY

This role is primarily responsible for payroll administration and benefits coordination, while also supporting broader HR operations across all locations. Responsibilities include processing payroll for 100+ employees using ADP Workforce Now (WFN), administering employee benefits, coordinating new hire orientation, managing travel logistics, supporting HR audits, and serving as a key resource for day-to-day HR operations and employee engagement.

CORE VALUES

The following list of Core Values and Behaviors are necessary to meet the minimum requirements:

TEAMWORK

Help each other succeed Communicate clearly and directly, listen well Encourage teammates Blameless problem solving

HONESTY AND INTEGRITY

Honor your commitments Do the right thing Consistent in your attitudes and actions LEAN Improve processes Open to new ideas Share information, and teach Expose issues

NUMBERS FOCUSED

Deliver results Analyze data for improvement Take ownership and accountability Work smarter, not harder

EXCELLENCE

Exhibit passion in serving customers Contribute solutions Sense of urgency Be the best at what you do Seek knowledge FUN Be positive Celebrate achievements Don't take yourself too seriously

CHARACTERISTIC DUTIES

Essential Process full-cycle payroll for 100+ employees using ADP Workforce Now (WFN), ensuring accuracy and timely processing across all pay periods, entities, and locations Ensure compliance with all applicable wage and hour laws, payroll regulations, and internal policies Manage labor edits and timecard corrections in ADP WFN; review and reconcile hours prior to payroll submission Administer employee benefits programs, including enrolling employees, conducting new hire benefits orientation, and processing qualifying life event changes Perform benefits balance reconciliations; audit carrier invoices against enrollment records and resolve discrepancies in a timely manner Serve as a first point of contact for employee inquiries related to payroll and benefits; research and resolve questions accurately and in a timely manner, escalating to HR leadership as appropriate Conduct new hire orientation, ensuring a consistent and welcoming onboarding experience at all locations Complete Form I-9 verifications and E-Verify verifications Book and coordinate business travel arrangements for employees and management, including flights, accommodations, and ground transportation Maintain accurate and organized HR files (physical and digital), ensuring compliance with recordkeeping requirements and company policy Support internal and external HR audits; prepare documentation, gather data, and assist with audit responses as directed Plan, coordinate, and execute monthly employee engagement events; manage logistics, communications, and vendor coordination Support

ISO 9001

compliance by maintaining accurate HR records and participating in audits as required Participate actively and positively in Lean activities Assist other team members as required Maintain work area in a clean and organized manner All other duties as assigned

REPORTS TO

Director of Human Resources

WORKS WITH

Future Form Team Members

SAFETY REQUIREMENTS OF POSITION

Follow all OSHA safety regulations and those set by Future Form Manufacturing

REQUIREMENTS OF POSITION

Essential Hands-on experience with ADP Workforce Now (WFN) 3+ years of payroll processing experience for 100+ employees; multi-location experience preferred Experience administering employee benefits, including enrollment, carrier reconciliation, and orientation Strong attention to detail and ability to handle confidential employee information with discretion Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to create and maintain spreadsheets and reports Excellent organizational and time management skills; ability to manage competing deadlines in a fast-paced environment Ability to read and understand HR policies, procedures, and employment regulations Ability to work extended hours during payroll cycles, audits, or peak business periods as needed Beneficial Associate's or Bachelor's degree in Human Resources, Business Administration, or related field PHR, SHRM-CP, or other HR certification Prior HR experience in a manufacturing or multi-site environment Familiarity with FMLA, ADA, and other federal/state employment regulations Experience with additional HRIS platforms or benefits administration portals Bilingual (English/Spanish) a plus in a manufacturing environment

PHYSICAL REQUIREMENTS OF POSITION

Sit 75%, Stand 10%, Walk 10%, and Bend 5%. Maximum (minutes): Sit 240, Stand 15, Walk 10, and Bend 5. Must have normal vision (with or without corrective lenses) and normal hearing (with or without hearing aid enhancement).

WORKING ENVIRONMENT

Primary office environment with occasional visits to the plant floor. Moderate noise level when in production areas. This position will require drug testing per company policy. Monday - Friday 8:00am to 5:00pm