Office & Human Resources Administrator

Description:

The Human Resources & Office Administrator serves as a dual-function role supporting both the daily administrative operations of their brand-new facility and supporting human resources. The ideal candidate will be a proactive and resourceful individual with excellent communication and interpersonal skills, capable of managing a variety of tasks efficiently in a fast-paced environment. You will play a crucial role in ensuring the smooth and efficient operation of our office and support team in delivering exceptional service. This is an on-site position in Hauppauge, NY.

Requirements:

Essential Responsibilities Provide general administrative and clerical support, including managing correspondence (emails, letters), photocopying, scanning, and filing. Maintain and organize physical and electronic files and records, ensuring accuracy and easy accessibility of information related to aircraft maintenance, work orders, and other documentation. Assist in the preparation of reports, presentations, and other documents as needed. Manage office snacks, beverages and kitchen supplies Order food and beverage for visiting guests when appropriate Facilitate communication between different departments within the organization. Assist with data entry and maintain relevant databases and tracking systems. Ensure compliance with company policies and procedures. Maintain a clean, organized, and efficient office environment. Maintain and update employee records by organizing personnel files, tracking training certificates, and ensuring all documents are filed accurately and on time. Support the hiring process by posting job openings on job boards, reviewing incoming applications, scheduling interviews, and sending confirmation emails to candidates. Assist with payroll preparation by collecting and double-checking employee timesheets, logging PTO requests, and flagging any discrepancies to the HR Manager for review. Track employee training and onboarding tasks by maintaining a checklist for new hires, sending reminders for upcoming training deadlines, and updating the training log accordingly. Experience and Skills Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines. Excellent attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong interpersonal skills with a professional demeanor. Ability to work independently and as part of a team. Ability to maintain confidentiality and handle sensitive information. Education High school diploma or equivalent; associate's degree or relevant vocational training preferred.