HR and Admin Coordinator

JOB TITLE

Human Resources and Admin Coordinator

DEPARTMENT

Administration

FLSA STATUS

Exempt, Full-Time SALARY:

$ 51,000.00

HOURS:

Monday-Friday 8:30a- 4:30p

REPORTS TO

Executive Director

LOCATION

On-Site (Hybrid Optional)

EXPECTATION OF ALL EMPLOYEES

Supports Project Woman's mission and values by exhibiting the following behaviors: confidentiality and respect for all survivors, Trauma-Informed Responses and Approaches, service excellence and job competence, promoting positive collaboration and commitment to community.

POSITION SUMMARY

Under the direct supervision of the Executive Director, the Human Resources and Administration Coordinator manages daily HR operations, including benefits administration, recruiting, onboarding, payroll support, and compliance. Assisting with daily office functions, record keeping, mission alignment and prioritizing employee engagement and retainment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Prioritizes employee recruitment, hiring, and retention. Administers benefits programs, including enrollment and vendor management. Maintains compliance with federal/local laws related to Equal Employment and Fair Labor. Maintains all personnel files and employee information utilizing agency data-systems solution; ensures all records and documentations are up to date and filed with appropriate governing agencies; prepares personnel reports quarterly, annually, and as needed. Collects and maintains HR data related to compensation, benefits, training, recruitment, etc. Provides routine report to the Executive Director for Performance and Quality Improvement measures. Manages daily office operations, maintains office equipment, manages vendor relationships, and oversees supply inventory. Works closely with the Finance Manager to ensure timely processing of purchasing and expenditures, benefits coordination, and payroll processing. Maintains in-kind valuation required for organization and grants management purposes and provides timely communication with in-kind donors. Acts as a liaison between management and staff to resolve issues, promote a positive workplace culture, and organize staff activities. Works closely across teams to promote open communication and collaboration. Adheres to agency policies and work rules, including strict adherence to Project Woman confidentiality policies and code of ethics. Assists with monthly emergency evacuation/preparation drills. Attends agency and shelter meetings, trainings, and continuing education activities, as assigned. Maintains effective and cooperative relationships with community partners, participants, other employees, and volunteers. Consistently represents the mission and philosophy of the agency. Performs other duties as needed, requested, or as assigned.

QUALIFICATIONS

Degree in Human Resources, Business Administration or related field, preferred, or 1-3 years prior experience in Office Administration and/or Human Resources. Proficient in Microsoft Office, Adobe, and Human Resource databases. Prior experience in a non-profit or social services, preferred. Basic understanding of standard office equipment. Demonstrated competency in clerical procedures and systems such as recordkeeping and filing. Understanding of Domestic Violence, Sexual Assault, or Human Trafficking related issues. Excellent written and verbal communication skills. Demonstrated problem-solving and organizational abilities. Willingness to learn new technology platforms.

KNOWLEDGE, SKILLS AND ABILITIES

Detail oriented and works with a high degree of accuracy. Ability to practice good self-care. Ability to respect confidentiality of information learned through providing services. Ability to work effectively with diverse populations and provide culturally competent services. Ability to work independently and as part of a team. Strong professional ethics, including confidentiality and appropriate boundaries. Excellent interpersonal and communication skills. Supportive, positive, and empathetic personality. Excellent time management, multitasking, and organizational skills. Ability to adapt and be flexible in a dynamic work environment. General knowledge of customer service skills.

COMPENSATION

This position starts at $51,000 and is a full-time (40 hours), exempt position. Benefits include partially paid health insurance for employees, including dental and vision, voluntary life insurance, and voluntary short- and long-term disability Project Woman will assist personnel in applying for any professional licenses, necessary for the position. Employment with Project Woman allows for participation in statewide domestic violence and sexual assault coalition collaborations, caucuses, and taskforces.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions. This position is generally performed in a standard office environment and is moderately active. Work may include sitting and standing for long periods of time. While performing the duties of this job, employees are regularly required to sit, walk and stand; Handle and operate standard office equipment; The ability to move about and position self efficiently to perform physical tasks and address emergency situations; The ability to lift up to 50 pounds. Project Woman is an Equal Opportunity Employer Project Woman of Ohio is committed to building and maintaining a workforce that reflects human diversity and improves opportunities for all. The agency is committed to equal opportunity, affirmative action, and eliminating discrimination. Project Woman does not discriminate on the basis of age, ancestry, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or any other basis under the law, in its employment.