We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff.

Responsibilities:

• Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization.
• Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes.
• Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time.
• Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion.
• Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up.
• Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality.
• Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required.
• Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
• Experience supporting human resources administration in a detail-oriented office or nonprofit environment.
• Working knowledge of HRIS platforms and the ability to maintain accurate employee data.
• Hands-on experience assisting with onboarding activities for new employees.
• Familiarity with employee relations support and handling sensitive information with discretion.
• Experience coordinating or tracking candidate screening processes as part of hiring administration.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Clear written and verbal communication skills for interacting with employees and internal stakeholders.

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