Human Resources Administrator

JOB SUMMARY

The Human Resources Administrator plays a critical administrative role in supporting the daily operations of the Human Resources function. This position is responsible for ensuring accurate data management, effective recruiting coordination, compliant HR administration, and consistent execution of core HR processes. This role is intentionally designed as an administrative-first HR position for a highly organized professional who excels at systems, documentation, compliance tracking, and follow-through, and who is motivated to grow into a higher-level HR Generalist role over time. In addition to core HR operations, the HR Administrator partners closely with the Chief Experience Officer (CXO) to support company culture initiatives, team-building efforts, and recruitment marketing strategies that promote the employer brand and enhance employee engagement. This position plays a key role in delivering a positive, consistent employee experience while maintaining strong organizational systems and processes.

PRIMARY RESPONSIBILITIES

Recruiting & Onboarding Support Support the development and execution of recruitment strategies to attract and retain qualified candidates across the organization. Maintain accurate and up-to-date job postings across multiple recruiting platforms while adhering to company recruiting budgets. Screen job applicants, conduct pre-screening interviews, schedule interviews, conduct reference checks, and assist with background screenings. Coordinate and support onboarding and training activities to ensure new employees have a smooth, organized transition into their roles. Conduct manager orientations and benefit enrollments for new hires. HR Administration & Employee Support Serve as a first point of contact for employees and managers regarding basic HR policies, procedures, and best practices, escalating complex matters as appropriate. Assist with employee relations matters, including documentation related to performance concerns, disciplinary actions, and performance improvement plans. Support the administration of unemployment and workers' compensation claims by preparing documentation and ensuring timely responses. Maintain accurate, confidential employee records including personnel files, time and attendance records, training records, and compliance documentation. Coordinate and track compliance for all mandatory staff training requirements, including ServSafe, TIPS, and Sexual Harassment training. Coordinate and document exit interviews, summarize trends, and share insights with leadership. Compliance, Reporting & Process Management Assist with maintaining compliance with all federal, state, and local labor laws and regulations. Support the performance management process by coordinating evaluations, tracking goals, and maintaining related documentation. Track, monitor, and maintain human resources data points and prepare accurate periodic and end-of-period reports. Maintain the HR operational calendar to ensure completion of required tasks and deadlines. Document HR workflows, processes, and procedures and ensure they are maintained and updated in the company's operations manual. Stay informed on HR best practices and industry trends and recommend process improvements as appropriate. Culture, Team Building & Recruitment Marketing Partner closely with the Chief Experience Officer to support team-building initiatives, employee engagement programs, and culture-building activities. Assist in planning and coordinating employee events, celebrations, and recognition programs. Support recruitment marketing and employer branding initiatives, including social media content, job advertising, and career outreach efforts. Help ensure a consistent and positive candidate and employee experience aligned with company values. Benefits & Payroll Support Provide guidance and administrative support to the payroll department, including serving as a backup when necessary. Assist in conducting annual reviews and comparisons of employee benefit plans to ensure competitiveness and cost-effectiveness. Support the annual benefits enrollment process, including employee communications and coordination of enrollment meetings. Maintain accurate benefits records and assist with reconciling monthly benefit invoices.

WORK SCHEDULE

This role typically follows weekday office hours; however, flexibility is essential. Evening and weekend availability is often required to monitor inboxes for urgent staffing needs, meet with staff, complete projects, or support company events. A typical work week is 45-50 hours , depending on workload. This role requires full-time, onsite presence . Remote work options are not available.

SKILLS REQUIRED

Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience). 1-3 years of experience in human resources or an HR administrative support role. Working knowledge of federal, state, and local employment laws and HR best practices. Strong organizational skills with exceptional attention to detail. Excellent communication and interpersonal skills. Ability to handle confidential information with discretion and professionalism. Strong computer skills and ability to learn new software systems. Ability to work independently, prioritize tasks, and manage multiple deadlines in a fast-paced environment.

CERTIFICATIONS / TRAINING

Successful completion of company training program, including mandatory sexual harassment training within 8 weeks of start date.

DRIVING REQUIREMENTS

Valid driver's license and reliable transportation for off-site meetings and errands as needed.

PREFERRED QUALIFICATIONS

Strong working knowledge of ADP Workforce Now platform functions including Recruitment, Onboarding and Employee Profiled maintenance. Professional HR certification (PHR, SHRM-CP) or progress toward certification. Experience with payroll, benefits administration, or recruiting coordination. Prior experience in the restaurant or hospitality industry.

PHYSICAL REQUIREMENTS

Prolonged periods of sitting at a desk and working on a computer. Ability to occasionally lift and carry items weighing up to 20 pounds (e.g., office supplies or equipment). Regular use of hands and fingers for typing, handling documents, and operating office equipment. Ability to communicate effectively, both verbally and in writing. Occasional standing, walking, and reaching as needed within the office environment. Visual acuity to read and analyze data on a computer screen or paper documents.

APPLICATION REQUIREMENTS

Cover letter and resume required to be considered.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by the individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of individuals in this position. This position description is subject to change by the Company as the needs and requirements of the position change.

Job Type:

Full-time Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance Application Question(s): Are you available to work evenings/weekends as needed? If you are currently not living in the area, what are your plans to relocate? Please be specific.

Experience:

HR/Administrative :

2 years (Preferred) Ability to

Relocate:

Windsor Locks, CT 06096: Relocate before starting work (Preferred)

Work Location:

In person