Human Resources Division - Confidential Student Assistant

Human Resources Division

• Confidential Student Assistant California State University, San Bernardino, United States about 20 hours ago

Location:

San Bernardino, CALIFORNIA

Deadline:

01 Apr 2026 Apply now Job no:555245 Work type:

Student Assistant

Location:

San Bernardino

• San Bernardino Campus

Categories:

Confidential, Administrative, Temporary, Part Time, On-site (work in-person at business location)

Job Summary:

Under direct supervision, the confidential student assistant provides services in areas of benefits, compensation and classification, employee and labor relations, Institutional Equity & Compliance, talent acquisition, payroll, recognition, training and development, leaves of absence, and other HR programs. The Confidential Student Assistant(s) will work directly with the Vice President and various management personnel, who will delegate day-to-day tasks and duties in the support of various Human Resources Departments. Preference will be given to those in a Human Resources field of study.

Responsibilities:

Under direct supervision, duties include but not limited to:

• Maintain confidential files and materials related to complaints, grievances, disciplinary actions, and other sensitive HR matters within Employee Labor Relations, Institutional Equity & Compliance, and Vice President's Office.
• Assist in preparing correspondence, maintaining case files, and coordinating with HR Employee & Labor Relations, Institutional Equity & Compliance, and Vice President's Office.
• Respond to high-level HR inquiries escalated to the Vice Presidents office, Employee Labor Relation, Institutional Equity & Compliance, and other HR service areas.
• Assist in maintaining official personnel files in accordance with policy and records retention; maintain business process guide for access and purge.
• Communicate with guests via verbal, written, and electronic correspondence (i.e. answering phones, sending emails, greeting clients as they enter the Human Resources VP Suite, IEC, and ELR, etc.).
• Assist with various Human Resources time sensitive projects and events.
• Work closely and assist Human Resources Departments as they pertain to programming, outreach, annual projects, and other Human Resources hosted events.
• Assist with clerical functions (i.e. filing paperwork, maintaining an organized working environment, etc.).
• Making deliveries to university departments and programs.
• Assist with digitization efforts of HR materials, ie. Personnel Files.
• Assist staff with the development of informational materials including brochures, flyers, and presentations.
• Assist with the organization of staff meetings and office visits such as placing catering orders, reserving rooms, and requesting parking passes.
• Maintain confidentiality with students, faculty, and staff.
• Complete required and compliance training assignments before the deadline.
• Perform other duties as indicated in the Confidential Student Assistant classification standards.

Minimum Qualifications:

Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.

Special Qualification:

Admission or registration as a CSU student.

Required Qualifications:

Maintain a 2.0 G.P.A. or greater per semester and cumulative. Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) Eligible to work in the United States

Payroll Requirement:

Social Security Card

Preferred Qualifications:

Strong customer service skills needed Ability to communicate and write proficiently Ability to learn quickly and complete assignments in a timely manner Ability to multitask and maintain flexibility in a fast-paced environment Students must be detail-oriented, punctual, and reliable Ability to work both in a team or individual environment Interpersonal skills Experience using Microsoft Word, PowerPoint, Excel, Canva, and other software systems

Compensation and Benefits:

Student Employment Anticipated Hiring Range:

$16.90 per hour. The compensation offered will consider internal equity and experience among other factors.

Position Information:

Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am

• 5:00 pm). Summer available hours: Monday through Thursday (7:00 am
• 5:30 pm).

The application deadline is: April 1, 2026; however, the position may close when an adequate number of qualified applications are received This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment ground Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver's License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit csusb/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefitscsusb . Smoking CSUSB is a smoke and tobacco-free campus. See policy calstate.policystat/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: csusb/clery-act .

Advertised:

16 Feb 2026 Pacific Standard Time Applications close:01 Apr 2026 Pacific Daylight Time