Position Overview Emeritus Clinical Solutions is seeking a highly organized, detail-oriented Office Administrator to manage essential accounting, human resources, compliance, and administrative functions. This position will begin at approximately 25 hours per week , focused on learning and independently managing the administrative responsibilities of Emeritus Clinical Solutions. Once the successful candidate has demonstrated proficiency, accuracy, and ownership of these responsibilities, we intend to expand the position to full-time. As the role grows, the Office Administrator will assume similar accounting, HR, compliance, and administrative responsibilities for our affiliated IT managed services company. We are looking for someone who enjoys creating order, maintaining accurate records, following through on deadlines, and improving processes. The ideal candidate is comfortable working independently, managing multiple priorities, and taking responsibility for getting the details right. Key ResponsibilitiesAccounting & Financial Administration Manage accounts payable, accounts receivable, invoicing, and payment processing. Maintain accurate QuickBooks records, reconciliations, and account adjustments. Generate estimates, purchase orders, and recurring customer invoices. Support payroll processing and financial reporting. Maintain organized documentation and audit-ready financial records. Human Resources & Payroll Coordinate biweekly payroll through Paycom. Administer employee onboarding, offboarding, and personnel documentation. Support recruiting, applicant screening, and interview coordination. Maintain employee benefits, 401(k), and compensation records. Track employee awards, training enrollment, and required HR deadlines. Compliance & Contract Administration Maintain government registrations, state filings, and compliance calendars. Support SCA wage compliance, FFATA reporting, ACA reporting, and insurance renewals. Organize customer contracts, renewals, amendments, and required documentation. Support government contracting processes and proposal administration as needed. Ensure accurate and timely completion of recurring regulatory requirements. Office & Executive Administration Maintain organized electronic records, SharePoint files, and administrative workflows. Coordinate employee packages, purchasing, vendors, and routine office needs. Support executive leadership with reporting, documentation, and special projects. Identify opportunities to simplify, document, and automate recurring processes. Growth Opportunity Phase 1 - Emeritus Clinical Solutions (25 hours/week) Learn and take ownership of the company's existing accounting, HR, compliance, and administrative processes. Establish reliable routines, maintain accurate records, and meet recurring deadlines independently. Phase 2 - Expanded Role (Full-time) Once proficiency has been established and the expansion is approved, transition to a full-time schedule and assume comparable responsibilities for sister company. Help standardize and streamline administrative processes across both companies while maintaining appropriate separation of financial records, employee information, and compliance requirements. Qualifications Required Experience with QuickBooks and business bookkeeping. Experience supporting payroll, HR administration, and accounts payable/receivable. Strong Microsoft Excel, Outlook, and Microsoft 365 skills. Exceptional attention to detail and organizational ability. Ability to work independently, protect confidential information, and consistently meet deadlines. Strong written communication and problem-solving skills. Preferred Paycom experience. Government contracting and compliance experience. Familiarity with SCA, FFATA, ACA, and state business filings. Experience supporting multiple business entities. Experience creating administrative procedures and improving workflows. The Person We're Looking For Someone who takes pride in accuracy, enjoys checking things off a list, catches mistakes before they become problems, and doesn't need constant reminders to follow through. This is an opportunity for a dependable administrative professional to grow into a trusted, full-time role supporting two established service businesses.

Pay:

$25.00 - $28.00 per hour Expected hours: 25.0 per week

Benefits:

401(k) Flexible schedule

Work Location:

Hybrid remote in Richardson, TX 75082