Onboarding Coordinator

Job Title:

Onboarding Coordinator (Back-End Support) Job Description The Onboarding Coordinator (Back-End Support) provides critical administrative and compliance support to a busy onboarding team during a period of increased volume and transition. This 6‑month contract role focuses on internal, behind-the-scenes onboarding activities that ensure a smooth, compliant, and efficient experience for contractors and internal stakeholders. The position supports the front-end team by managing documentation, trackers, and processes so they can focus on direct contractor and customer support. Responsibilities Complete onboarding compliance and administrative activities, including I-9 processing and all related documentation, in accordance with internal procedures and regulatory requirements. Perform routine tracker sweeps to ensure onboarding data is accurate, current, and complete, and maintain onboarding trackers and spreadsheets on a regular basis. Send, track, and manage onboarding paperwork, including reminders and follow-ups, to ensure all required documents are returned and properly processed. Support the onboarding team by taking direction from team members, pivoting across tasks as priorities change, and helping manage high-volume workloads. Participate in and complete approximately four weeks of training covering the I-9 process, tracker sweeps, paperwork workflows, and internal tools and systems. Collaborate with internal stakeholders to resolve onboarding issues, clarify requirements, and ensure a seamless internal onboarding process. Maintain organized electronic records and documentation within multiple systems and tools used by the onboarding team. Essential Skills Proven administrative support experience, including data entry, documentation management, and working in multiple systems simultaneously. Strong general computer and technology skills, with the ability to quickly learn new tools and platforms. Ability to work aligned to Pacific Time business hours while supporting a distributed team. Strong attention to detail and follow-through, especially in compliance-focused work such as I-9 processing and documentation handling. Professional written and verbal communication skills, with the ability to work effectively with internal stakeholders. Adaptability and the ability to take direction well and handle changing priorities in a high-volume environment. Experience using Microsoft Office tools, including Outlook, for communication and documentation. Work Environment This role operates in a fully remote work environment. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Job Type & Location This is a Contract position based out of Troy, MI. Pay and Benefits The pay range for this position is $19.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position.

Application Deadline This position is anticipated to close on May 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.