Payroll/HR Assistant

Position Summary The Payroll & Human Resources Assistant provides critical administrative, onboarding, and compliance support to the Payroll Administrator & HR Specialist. This position assists with maintaining accurate employee records, coordinating onboarding for new hires and temporary project staff, completing E-Verify for all new hires, and supporting HR compliance requirements across multiple states. This role is designed to support HR operations efficiently while allowing the Payroll Administrator & HR Specialist to focus on higher-level payroll, compliance, and strategic HR initiatives. The Payroll/HR Assistant plays a key part in maintaining data integrity, timeliness, and compliance across all HR functions. Essential Duties and Responsibilities 1. Payroll & Timekeeping Support (Assist / Prepare) Review employee timecards for missing or inaccurate entries and notify supervisors for correction. Enter approved PTO adjustments, anniversary hours, and schedule updates in Minute7 and QuickBooks. Maintain PTO tracker, including adding new employees to the sheet and updating balances as needed. Send weekly email reminders for employees to complete their timesheets. Send Veterans Curation Program (VCP) hours to the Director of Administration after each payroll is processed (twice per month). Provide backup payroll support and fully process payroll if the Payroll Administrator/HR Specialist is out of the office. 2. Employee Recordkeeping & File Reconstruction Assist with creating and maintaining complete and compliant employee files (digital and physical). Work collaboratively with HR Specialist to obtain missing employee information lost during prior system transitions. Support ongoing HR server clean-up and proper document archiving. Assist in collecting missing forms (W-4, I-9, emergency contact, certifications, etc.) as needed. 3. Compliance & Labor Law Maintenance Complete and submit E-Verify for new hires in all applicable states. Conduct and log background checks for Veterans Curation Program (VCP) participants twice per year. Obtain and maintain updated federal and state labor law posters for each location and for fully remote employees. Research and track annual updates to ensure postings remain compliant. Assist with I-9 audits and ensure all re-verifications are tracked and completed timely. 4. Recruitment, Onboarding & Offboarding Support Send new hire invitations through BerniePortal, Minute7, and background check platforms. Assist with onboarding logistics for Veterans Curation Program (VCP) classes in Winter/Spring and coordinate temporary technician hire paperwork and onboarding. Assemble, track, and upload new hire documents to employee files. Make terminated or separated employees inactive in Sage system and remove them from Minute7. 5. Benefits & Employee Data Updates Enter benefits changes and 401(k) eligibility updates into PTO tracker sheet. Assist with beginning-of-year tasks, including entering benefit enrollment updates, PTO increases/resets, and salary increases. Update employee contact, role, and department data in HRIS. Qualifications 1-3 years of supportive and collaborative experience preferred. Proficient attention to detail and organizational skills. Ability to maintain confidentiality and handle sensitive information appropriately. Proficiency with Microsoft 365 Willingness to learn Minute7 and Sage HRIS systems. Excellent communication and follow-up skills. Preferred Skills Experience conducting E-Verify and/or background checks. Knowledge of HR recordkeeping best practices. Familiarity with multi-state or remote workforce compliance. Interest in pursuing professional growth within HR. Experience with Sage or similar accounting system Work Environment Regular computer and data-entry work required. Occasional lifting or moving of boxes up to 25 lbs (file maintenance). Position Scope and Growth This position provides administrative and compliance support to the Payroll & HR Specialist and serves as a foundational role in HR operations. The Payroll & HR Assistant will gain valuable experience in all HR functional areas.

Job Type:

Part-time Pay:

$22.00 - $26.00 per hour

Benefits:

401(k) Paid time off Application Question(s): How many years of experience do you have in HR, payroll, or administrative support? This is an HR/payroll support role with no management or supervisory duties. Are you comfortable in a support role rather than a leadership role? This role requires working on-site at our Stone Mountain office. Are you able to work on-site every week during business hours (Monday-Friday)? This role requires a consistent weekly commitment of 24 to 30 hours. While daily hours may vary, you must be able to work a full 8-hour shift on payroll processing days and complete 24 to 30 hours every week. Are you able to meet this scheduling requirement? How soon are you available to start?

Experience:

Human resources: 2 years (Preferred) Ability to

Commute:

Stone Mountain, GA 30083 (Required)

Work Location:

Hybrid remote in Stone Mountain, GA 30083