Recruiting Coordinator

Job Title:

Recruiting Operations Specialist / Recruiting Coordinator Job Description The Recruiting Operations Specialist supports talent acquisition delivery teams across the U.S. and Canada, partnering with both experienced and early talent recruiting. This role sits within the Planning and Recruiting Operations group and plays a key part in high‑volume interview scheduling, position planning, requisition creation, and pre‑employment screening workflows. The position is open due to turnover and is critical for balancing workload across the team. The successful candidate thrives in a fast‑moving, evolving environment, demonstrates strong learning agility, and brings confidence and sound judgment to front‑line interactions with candidates, hiring teams, and HR partners. Responsibilities Manage high‑volume interview scheduling, typically 500 or more interviews annually, across multiple business groups and talent acquisition partners. Create and update Workday requisitions, ensuring accurate position planning and proper routing to the correct stakeholders. Coordinate closely with 6-7 assigned talent acquisition partners to schedule interviews, gather required details, and ensure smooth handoffs throughout the process. Proactively communicate with candidates regarding interview scheduling, travel arrangements, reimbursements, and next steps in the hiring process. Support pre‑employment screening processes in collaboration with the screening team, ensuring timely and accurate completion of required checks. Identify issues within recruiting operations, troubleshoot independently whenever possible, and escalate only when appropriate. Maintain strong working relationships with talent acquisition delivery teams, HR business partners, hiring managers, and interview teams. Contribute to the development and maintenance of standard work practices that support cross‑training and consistent team coverage. Participate in onboarding, shadowing, and reverse‑shadowing activities to learn new processes and to train colleagues. Adapt quickly to evolving workflows during Workday hypercare and ongoing process improvements, providing feedback and supporting change implementation. Ensure a high level of organization, accuracy, and follow‑through across all recruiting coordination activities. Manage candidate logistics, including travel coordination and reimbursement processes, in alignment with internal guidelines. Essential Skills Minimum of 2 years of experience as a Recruiting Coordinator or Talent Acquisition Operations Specialist. Demonstrated experience scheduling high‑volume interviews in a corporate environment. Experience supporting multiple recruiters or talent acquisition partners simultaneously. Hands‑on experience with Workday Recruiting, including requisition creation and position planning. Proven ability to manage high‑volume interview scheduling across multiple business groups. Strong communication skills with the confidence to interact professionally with candidates, hiring teams, and HR partners. Ability to work independently, solve problems, and use sound judgment in ambiguous situations. High attention to detail, strong organizational skills, and consistent follow‑through. Ability to multitask effectively while maintaining accuracy in a fast‑moving environment. Demonstrated learning agility and comfort working within fluid and evolving processes. Additional Skills & Qualifications Experience in talent acquisition operations and pre‑employment coordination. Experience coordinating candidate logistics, including travel and reimbursements. Ability to build and maintain strong relationships with cross‑functional stakeholders such as HR business partners, hiring managers, and interview teams. Comfort working in a high‑volume, fast‑paced recruiting environment. Experience contributing to standard work practices and process documentation. Experience participating in onboarding, shadowing, and reverse‑shadowing to support team learning and cross‑training. Work Environment This role follows a hybrid work model based in Davidson, NC. From Monday to Thursday, you work onsite alongside your colleagues to support close collaboration with talent acquisition teams, HR partners, and hiring managers. On Fridays, you may choose your work location, balancing your responsibilities and team needs. The environment is fast‑paced and evolving, particularly due to recent Workday implementation and hypercare activities, and involves frequent use of Workday Recruiting and other talent acquisition tools. You will work in a collaborative office setting that emphasizes teamwork, communication, and continuous process improvement. Job Type & Location This is a Contract position based out of Davidson, NC. Pay and Benefits The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Davidson,NC.

Application Deadline This position is anticipated to close on Jun 12, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.