HR Assistant II

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

Handles incoming calls and walk-in visitors simultaneously, ensuring inquiries/needs are handled or appropriately redirected. Remains open and adaptable to changes in the work environment, manages competing demands and is able to work effectively and efficiently with frequent change, delays, or unexpected events. Provides a high level of customer service in all interactions with employees, peers, management, and visitors. Relates well with diverse population and at all levels inside and outside the organization. Maintains professional and constructive working relationships. Maintains an extremely high level of confidentiality. Performs a variety of recruiting support duties, including facilitation of various assessments, coordination of interviews, administration of new employee background and drug screen process from start to finish, and preparation of facility for new employee orientation. Assists or prepares correspondence, makes photocopies, faxes documents, and performs other various projects as needed. Manages HR inbox, distributes appropriately, and completes certified mail requests as needed. Ensures HR Lobby is open and ready for business on time and secured at end of day.

Heavy file room organization:

Prepares and maintains employee files and ensures all documents are filed timely and accurately, and are maintained in compliance with applicable internal and legal requirements Prepares access badges and maintains necessary systems and associated paperwork. Regular attendance and punctuality at work is an essential function of the job.

SKILLS & CERTIFICATIONS

Skill evaluation: Behavioral (80%); Excel (80%) High level of customer service skills required. Excellent verbal and non-verbal communication and telephone etiquette, with ability to communicate with people at all levels internally and externally Exhibits strong analytical and organizational skills, with the ability to manage multiple departmental activities PC experience in a Microsoft Windows environment, proficient with internet e-mail, Microsoft Word, Excel, Power Point, Outlook, and other software Detailed and thorough in work habits with multi-tasking ability Ability to work with minimum supervision, independently, and as a member of a team Ability to use, read, and interpret spreadsheets and printed reports Ability to use computers and computer systems for extended periods of time Ability to enter high volumes of data with great accuracy HR Assistant I High School diploma or equivalent required Minimum 1 year of relevant experience HR Assistant II Completes detailed work in a timely, dependable, accurate, and thorough manner Works effectively and efficiently in a variety of systems; Conscientious about varying responsibilities, assignments, and deadlines Processes I-9 paperwork and completes the E-Verify process to assist in verifying new and existing employees' status Maintain Labor Law posters, ensuring current and posted appropriately throughout the campus Supports and assists HR in maintaining the day-to-day administrative functions requested by the business Requirements High School diploma or equivalent required 2+ years Human Resourceexperience required. For internal candidates, experience can be a combination of internal and external experience. Demonstrated I-9 and E-very experience preferred