Executive Administrator Associa - 3.2 Richardson, TX Job Details 3 hours ago Qualifications Confidential information handling High school diploma or GED Productivity software Travel planning software Document management systems Office record organization Full Job Description The Executive Administrator provides high-level administrative support to the Chief Human Resources Officer, Chief Financial Officer, and Chief Legal Officer. This role keeps three executive offices running smoothly - managing calendars, travel, expenses, meetings, and events - while handling sensitive HR, financial, and legal information with complete discretion. The ideal candidate is proactive, exceptionally detail-oriented, and comfortable working with senior leaders and external counsel in a fast-paced environment. Duties & Responsibilities Executive Support Manage complex calendars for the CHRO, CFO, and CLO, including scheduling, prioritizing requests, and resolving conflicts Coordinate travel arrangements and prepare detailed itineraries Prepare and submit expense reports via Concur Coordinate meeting logistics, including room setup, materials, and food/catering orders Plan and execute team events, department functions, and offsites Office & Financial Administration Order and maintain office supplies Code invoices and route for approval Facilitate check requests and mail checks to payees Manage incoming and outgoing mail for the executive offices Legal & Document Support Save emails and major documents in ProLaw using established naming conventions Handle sensitive and confidential HR, financial, and legal information in accordance with company policies, including correspondence with external counsel Support internal communications projects (drafting, proofreading) as time allows

Requirements:

High school diploma or equivalent required; associate or bachelor's degree preferred Exceptional attention to detail and strong organizational skills Proven ability to handle confidential information with discretion and exercise sound judgment Excellent written and verbal communication skills; able to draft polished correspondence Proficiency in Microsoft Office; experience with Concur or other travel management system and document management systems (ProLaw a plus) Ability to manage multiple priorities and meet deadlines in a fast-paced environment Proactive, service-oriented approach with a high degree of professionalism