Operations & Administrative Coordinator (Accounting / HR Support)

Operations & Administrative Coordinator (Accounting / HR Support) Epic Dental Studios is a fast-growing, innovation-driven dental laboratory committed to delivering world-class esthetics and function for the patients our doctors serve. As we continue to grow, we are hiring a highly organized and proactive Operations & Administrative Coordinator to support our daily business operations. This role is ideal for someone with experience in administrative support, bookkeeping, office operations, or HR coordination who thrives in a fast-paced environment and enjoys keeping things organized and running efficiently. Why Join Epic Dental Studios? 4 1/2-Day Workweek - Monday-Thursday (9-hour days) with early-out Fridays Team-Oriented Culture - Collaborative, supportive, and positive work environment Competitive Pay & Benefits , including: Paid time off & holidays Health & dental insurance 401(k) with company match The Role The Operations & Administrative Coordinator supports a wide range of business functions including accounting support, payroll preparation, employee coordination, recruiting, and general office administration. You will work directly with leadership to ensure that financial tracking, scheduling, employee records, and daily operations are accurate, organized, and up to date. This is a hands-on, high-responsibility role where attention to detail, speed, and responsiveness are critical. Key Responsibilities Accounting & Bookkeeping Support Track invoices (paper and email), assist with reconciliation, and process payments Update and maintain financial records in QuickBooks and Google Sheets Monitor bank accounts and credit card transactions daily Enter customer payments and prepare bank deposits Track and follow up on past-due customer balances (accounts receivable) Payroll & HR Coordination Review and correct employee time clock records Assist with payroll preparation (timecards, organization, accuracy) Manage employee time-off requests and maintain PTO calendar Administrative & Office Operations Maintain spreadsheets and internal tracking systems Support leadership with administrative tasks and coordination Assist with company events, team activities, and internal planning Recruiting & Hiring Support Post job openings on platforms like Indeed Review resumes and assist with candidate screening Schedule interviews and coordinate hiring process Additional Duties Provide general operational support as needed Jump in to help solve problems and keep the business running smoothly What We're Looking For We're looking for someone who naturally takes ownership, stays organized, and gets things done quickly without needing reminders . Required Traits Extremely organized and detail-oriented Self-starter with strong initiative Fast, efficient, and able to handle multiple tasks Highly responsive (email, text, phone) Reliable and consistent follow-through Positive, professional, and easy to work with Preferred Experience Administrative assistant, office coordinator, or operations support Basic bookkeeping or accounting support Experience with QuickBooks and/or Google Sheets Exposure to payroll, HR, or recruiting processes The EPiC Way At Epic Dental Studios, we believe the best teams operate with a shared mindset: We all pitch in when needed No task is "beneath" anyone We move quickly, help each other, and solve problems together We're looking for someone who is not only capable - but also positive, flexible, and ready to contribute wherever needed . Join Us If you're someone who loves organization, thrives on staying busy, and takes pride in keeping things running smoothly, we'd love to hear from you. Apply today and be part of something truly EPiC .

Job Type:

Full-time Work Location:

In person -

American Fork, Utah Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Paid time off Retirement plan

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Retirement plan Application Question(s): Are you legally authorized to work in the United States? Are you able to reliably commute to and work on-site in American Fork, Utah? Are you available to work a full-time, in-person schedule Monday-Thursday (9-hour days) with early-out Fridays? This position involves managing multiple tasks at once in a fast-paced environment. Are you comfortable handling multiple priorities with minimal supervision? How many years of experience do you have in an administrative, office coordination, or operations support role? What is your level of experience with QuickBooks (or similar accounting software)? How comfortable are you working in Google Sheets or Excel? Do you have experience tracking invoices, accounts receivable, or following up on past-due balances? Do you have experience reviewing timecards, assisting with payroll, or managing employee time-off tracking? How do you typically ensure tasks don't fall through the cracks when managing multiple responsibilities? This role requires a team-first mindset where everyone pitches in and no task is beneath anyone. Does this align with how you prefer to work? Please type the word "Epic" at the beginning of your response. Briefly describe your experience with administrative or operations work. This role requires being highly responsive to emails, texts, and phone calls - sometimes even outside of traditional work hours. Are you comfortable with this expectation? How quickly do you typically respond to work emails and messages? Describe your work style?

Work Location:

In person