HR Assistant PT

JOB Responsible for assisting with a variety of administrative and clerical duties for the Human Resources department during departmental and organizational change.

EXAMPLE OF DUTIES ESSENTIAL JOB FUNCTIONS

Maintains electronic personnel files, including scanning, indexing, and audit-ready documentation Conducts regular audits of personnel files, I-9s, and required HR records Responsible for handling all new hire I-9 appointments and compliance tracking Assists the HR Generalist with new hire paperwork, including printing, organizing, tracking missing forms, and preparing documentation for payroll submission Maintains HRIS data integrity and produces standard and ad-hoc HR reports Assists with payroll coordination, reconciliations, and issue resolution Supports compensation analysis, position control, salary structures, and related documentation Helps maintain HR checklists, SOPs, and process documentation Maintains strict confidentiality of personnel records and departmental information Performs reception functions for the department by greeting customers, responding to routine questions, and directing inquiries appropriately Answers telephones, routes calls, and relays messages Handles incoming and outgoing mail distribution Assists department staff with scheduling appointments and meetings Assists with day-to-day office management and administrative tasks Tracks office supply inventory and assists with ordering supplies Provides administrative support for special projects and assignments

NON-ESSENTIAL JOB FUNCTIONS

Performs general/clerical tasks. Distributes various documents/items to departments. Provides assistance to other employees or departments as needed. Performs other related duties as required

SUPPLEMENTAL INFORMATION PHYSICAL DEMANDS

This position classifies the physical exertion requirements as light. Must be able to lift 5-10 pounds. Must be able to operate office and computer equipment. May involve extended periods of time at a keyboard or workstation.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting. Disclaimer The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.