Administrative Assistant/HR Assistant

Administrative Assistant/HR Assistant Confidential Virginia Beach, VA Job Details Full-time $15 - $19 an hour 1 day ago Benefits 401(k) Flexible schedule Referral program Qualifications Bilingual Google Workspace Electronic health records (EHR) management FMLA Phone communication Talent acquisition platforms Employment law Regulatory compliance ATS HR legal compliance Administrative experience Human resources Human capital management Data entry Clerical experience Productivity software Office management

Proofreading Technical Proficiency Full Job Description Job Title:

HR & Administrative Operations Specialist (Home Care)

Role Summary:

In this multifaceted role, you will serve as the operational heartbeat of our Home Care agency. By blending Human Resources expertise with high-level administrative support, you will ensure our caregivers are supported, our compliance is airtight, and our clients receive an exceptional service experience. This position is essential for maintaining our high standards of care and ensuring smooth, efficient processes across the entire organization. Key Responsibilities 1.

HR Operations & Talent Management Recruitment & Sourcing:

Support talent acquisition by maintaining Applicant Tracking Systems (ATS) and assisting with sourcing and recruiting initiatives.

Onboarding:

Coordinate orientation programs to ensure new caregivers and staff are seamlessly integrated into the agency.

Performance & Training:

Support employee evaluation processes, training & development activities, and strategic organizational design.

Benefits & Payroll:

Manage enrollments and inquiries using platforms like ADP , and support payroll via ADP . 2.

Agency Administration & Client Coordination Communication Hub:

Act as the primary point of contact for clients, families, caregivers, and healthcare professionals, providing exceptional support via phone and email.

Scheduling:

Manage complex calendars and schedule appointments for both staff and clients.

Records Management:

Maintain meticulous, up-to-date client and employee records, including medical information and billing details, ensuring 100% accuracy.

Financial Support:

Assist with billing tasks and support financial processes using QuickBooks as needed. 3.

Compliance, Safety & Risk Management Regulatory Standards:

Ensure all records management complies with employment law, FMLA, and labor standards .

Health & Safety:

Assist with OSHA compliance , workers' compensation claims, and affirmative action planning.

Quality Control:

Proofread all documents for professional accuracy and handle data entry within Electronic Health Record (EHR) systems. 4.

Office Management & On-Call Support Environment:

Maintain an organized and efficient office through proactive clerical duties and Google Workspace collaboration.

Rotational Support:

Participate in the On-Call Scheduling rotation (training provided) to ensure 24/7 operational reliability for our clients. Required Skills & Qualifications Category Requirements Software Proficiency in MS Office , Google Workspace , and

HRIS/ATS

systems. Experience with QuickBooks and EHR software is a major plus. HR Expertise Strong knowledge of human capital management, labor laws, FMLA, and OSHA standards. Communication Exceptional phone etiquette and the ability to facilitate clear communication between healthcare professionals and families. Detail Oriented Meticulous attention to detail regarding medical records, billing, and document proofreading. Experience Proven background in administrative support, preferably within a home care or healthcare setting. Why Join Us? You will be the vital link between our caregivers and the families who depend on them. If you are a bilingual candidate (encouraged but not required) with a passion for change management and community service, we want to hear from you.

Pay:

$15.00 - $19.00 per hour

Benefits:

401(k) Flexible schedule Referral program

Experience:

Human resources: 1 year (Required) admin asisstant: 1 year (Required) Ability to

Commute:

Virginia Beach, VA 23455 (Required)

Work Location:

In person