HR Administrator - WA Vaco $30 - $34 / Hour 401(k), retirement plan United States, Washington, Mukilteo Sep 03, 2026

Position Summary The Human Resources Administrator serves as the backbone of the company's HR data infrastructure, supporting policies, processes, procedures, and employee lifecycle administration. This position owns the accuracy, integrity, and timeliness of employee data while supporting HR operations, compliance initiatives, reporting, and employee engagement activities. The ideal candidate is highly organized, detail-oriented, comfortable handling confidential information, and enjoys working in both collaborative and independent environments. This individual should be proactive, eager to learn, and capable of managing multiple priorities in a fast-paced setting. Key Responsibilities HRIS & Employee Data Management Maintain accurate employee records within ADP Workforce Now and/or related HRIS platforms

Process new hires, transfers, promotions, compensation changes, and terminations

Manage employee data updates while ensuring compliance with internal approval workflows

Audit HRIS records regularly to identify discrepancies and maintain data integrity

Troubleshoot and resolve data synchronization issues between HR, payroll, benefits, and timekeeping systems

Reporting & Compliance Generate and maintain HR reports, metrics, and employee transaction data

Support compliance initiatives including I-9 administration, EEO reporting, and general HR recordkeeping

Assist with internal and external audits by gathering and validating employee records

Ensure adherence to data privacy, confidentiality, and record retention requirements

HR Operations Support Maintain HR knowledge resources including forms, templates, and standard communications

Support open enrollment, compensation cycles, and other annual HR programs

Assist employees and managers with HRIS access, system navigation, and data correction requests

Participate in system testing, upgrades, and process documentation as new ADP functionality is implemented

Employee Experience & Engagement Support employee engagement activities and internal events

Assist with site-level HR initiatives and employee communications

Provide exceptional customer service to employees and leaders

Take initiative on projects and continuously seek process improvements

Required Qualifications High school diploma

2+ years of HR-related experience

Experience supporting HR compliance activities

Strong data entry accuracy and attention to detail

Working knowledge of:

Onboarding

Offboarding

Employee status changes

Compensation changes

Advanced Excel skills including:

VLOOKUP/XLOOKUP

Pivot Tables

Basic formulas

Excellent organization and time management skills

Ability to manage multiple priorities and deadlines

Strong written and verbal communication skills

Ability to maintain strict confidentiality

Must qualify as a U.S. Person under ITAR requirements

Preferred Qualifications Strong ADP Workforce Now experience (highly preferred)

Experience with Workday or other HRIS platforms

Familiarity with:

FLSA

EEO/AAP reporting

I-9 compliance

Leave of absence administration

Payroll processes

Experience supporting benefits administration and open enrollment

Exposure to ATS systems and HRIS integrations

Associate's or Bachelor's degree in HR, Business, or related field

HR certification (aPHR, PHR, SHRM-CP) or progress toward certification

Experience within regulated, manufacturing, aerospace, or government-contracting environments

Ideal Candidate Profile A detail-oriented HR professional who enjoys data, systems, and process improvement while also supporting employee engagement efforts. The successful candidate will bring strong ADP expertise, compliance knowledge, a positive attitude, and the ability to build strong relationships across the organization. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of

Ontario, Canada:

Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations;

other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.