Type:

full-time

Job Description:

Title:

People Program Manager Locations:

Palo Alto, CA, or in Waltham, MA (Hybrid - 3 days per week onsite)

Duration:

Contract-to-Hire Job Description:

HR Projects & Programs:

Manage and coordinate HR projects based on team and business priorities, from scoping through delivery. Manage assigned project plans and timelines, track progress against milestones, and flag risks before they affect delivery. Liaise and coordinate with cross-functional teams to compile, audit and reconcile data for executive presentation, upholding an exceptionally high standard for accuracy Own and support emerging People Team programs, including new HR initiatives, developing new processes for evolving business needs, and supporting M&A integrations. Respond to a broad range of employee questions with clear, timely support, escalating appropriately when needed. Conduct internal HR audits, including I-9 compliance, benefits enrollment accuracy, and broader data integrity checks.

Benefits Administration:

Guide new hires through their benefit options and enrollment from start to finish. Manage the benefits enrollment system, including configuration and setup for employee enrollment. Manage planning and execution of annual open enrollment, including system setup and launch. Draft employee communications and open enrollment collateral in partnership with Internal Communications.

Administer recurring benefits processes:

billing, reconciliation, and reporting. Administer COBRA continuation coverage. Serve as the primary point of contact for benefits vendors, managing relationships and resolving issues as they arise.

Immigration Support:

Provide coordination and administrative support for employee immigration matters. Track visa status, expiration dates, deadlines, and spend, and drive timely completion of required steps. Coordinate between employees and other parties in the immigration process. Manage Form I-9 verification and recordkeeping in accordance with applicable law and company policy.

Vendor Contract Administration:

Maintain People Team vendor contracts and related records. Track contract terms, expiration and renewal dates, and required actions to support timely renewal decisions. Coordinate with Legal and relevant stakeholders on vendor contracts, renewals, and documentation.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience. Minimum 4 years of HR generalist experience within a technology or financial services environment, with broad working knowledge across HR domains, including total rewards, compliance, and HR systems. Strong, hands-on Excel or Google Sheets skills, including experience building and maintaining reports, trackers, and data structures that others rely on. Benefits administration experience, including enrollment systems, open enrollment, billing, reconciliation, or reporting. Experience with HRIS and benefits administration platforms. Immigration coordination experience is preferred but not required.

Core Competencies:

Demonstrated ability to lead projects from end to end, including scoping, planning, tracking, and delivering results with limited guidance. Exceptional attention to detail and an uncompromising standard for accuracy across data, records, and communications. Ability to adapt to evolving priorities and support multiple HR initiatives simultaneously. Comfort using AI tools in day-to-day work, along with curiosity and a willingness to experiment with new ways of working. Strong written and verbal communication skills, with sound judgment when handling confidential information. Ability to work independently while collaborating effectively across the People Team and with external partners. BayOne is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class. This job posting represents the general duties and requirements necessary to perform this position and is not an exhaustive statement of all responsibilities, duties, and skills required. 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