Join an Award-Winning School! Recently recognized as Best Independent School in San Mateo County, The Avalon Academy serves students with complex communication and motor needs through an innovative, interdisciplinary educational model. We're seeking an experienced, organized, and dependable Human Resources & Business Operations Manager to oversee essential HR, payroll, and business administration functions while working collaboratively with our administrative team. This is a flexible, part-time opportunity for someone who enjoys working independently, managing details, and contributing to a mission-driven organization. About the Position Reporting directly to the Executive Director, the Human Resources & Business Operations Manager works closely with the Chief Financial Officer and full-time Administrative Assistant to manage essential HR and business administration functions. This individual serves as the primary point of contact for employee HR questions, concerns, and personnel matters, providing responsive support remotely and in person. The manager handles routine HR matters independently and coordinates with the Executive Director on issues requiring leadership involvement. Key Responsibilities Human Resources & Payroll

• Coordinate employee onboarding and offboarding, including required documentation and personnel records.
• Administer employee benefits and maintain accurate employment records.
• Prepare and review payroll in TriNet, ensuring accurate time entries, leave balances, and payroll records.
• Present completed payroll to the Executive Director and/or CFO for final review and approval prior to submission.
• Maintain employee leave records and support compliance with applicable employment policies and requirements.
• Handle confidential employee information with professionalism and discretion.
• Serve as the primary point of contact for employee HR inquiries and workplace concerns, coordinating meetings and follow-up as needed.
• Address routine HR matters and collaborate with the Executive Director on sensitive or complex personnel issues. Financial & Business Administration
• Format and distribute district invoices prepared by the Executive Director and/or Head of School.
• Monitor accounts receivable, track outstanding payments, and follow up with districts regarding unpaid invoices.
• Coordinate accounts payable and vendor payment processing with the CFO and Administrative Assistant, subject to established approval procedures.
• Assist with financial documentation and preparation for annual audits.
• Track contracts, insurance renewals, and recurring administrative deadlines. Administrative Coordination
• Collaborate with the full-time Administrative Assistant, providing task-specific training and delegating routine administrative responsibilities as appropriate.
• Review delegated work to ensure accuracy and timely completion.
• Maintain organized personnel, financial, and administrative records.
• Communicate regularly with school leadership and staff to ensure timely responses and follow-through. Qualifications
• Demonstrated experience in human resources and payroll administration, preferably within a small organization or nonprofit setting.
• Strong organizational skills, sound judgment, and excellent attention to detail.
• Excellent communication and interpersonal skills, with a demonstrated commitment to responsiveness and follow-through.
• Ability to work independently and collaboratively with a small administrative team.
• Demonstrated professionalism, integrity, and discretion with confidential information.
• Proficiency with Google Workspace and Microsoft Office. Preferred Qualifications
• Experience in educational or nonprofit settings.
• Experience coordinating administrative responsibilities and providing task-specific training.
• Familiarity with TriNet, QuickBooks Online, BILL, or similar HR and financial platforms.

Schedule & Compensation Hours:

Up to 15 hours per week

Hourly Rate:

$55.00 per hour

Status:

Part-Time, Non-Exempt Location:

Hybrid — San Mateo, California This position offers a flexible schedule with an anticipated on-campus presence approximately three mornings per week, generally between 9:00 a.m. and 12:00 p.m. Remaining hours may be worked remotely, depending on operational needs. The ideal candidate will be comfortable managing their schedule independently while maintaining consistent communication, responsiveness, and reliable follow-through during established working hours. Hours and scheduling may be adjusted by mutual agreement based on the school's operational needs. All hours worked must be accurately recorded. Benefits & Employment Requirements Part-time employees are eligible for California paid sick leave and other applicable benefits and legally protected leaves in accordance with state law, Avalon policy, and benefit plan requirements. Employees receive applicable meal and rest breaks, overtime pay, and other wage-and-hour protections in accordance with California law. Employment is contingent upon successful completion of required Live Scan background clearance, TB risk assessment and/or testing, verification of employment authorization, and any applicable school-related training. Why Avalon? At Avalon, thoughtful administration plays an important role in supporting the educators, therapists, and staff who make our work possible. You'll join a compassionate, collaborative school community and have the opportunity to contribute your experience and expertise while enjoying the flexibility of a part-time schedule. How to Apply Please submit your resume and a brief cover letter describing your interest in the position to: sara@theavalonacademy.org Applications will be reviewed on a rolling basis until the position is filled.

Pay:

From $55.00 per hour Expected hours: 10.0 - 15.0 per week

Benefits:

Employee assistance program Flexible schedule Paid time off Professional development assistance Referral program

Work Location:

Hybrid remote in San Mateo, CA 94401