Academic HR Analyst 3 (5391C) Job #86804 - Department of Electrical Engineering and Computer Science

Academic HR Analyst 3 (5391C) Job #86804 - Department of Electrical Engineering and Computer Science University of California, United States about 8 hours ago

Location:

Berkeley, CALIFORNIA 45% Non-Senate Academic Personnel Administration -

EE Division:

Independently facilitates/manages academic review processes, identifying issues relating to policy and academic advancement for non-senate faculty in the EE Division. May also be assigned senate faculty cases depending on caseloads for a given year.

• Applies advanced knowledge of University policies and procedures to counsel non-senate faculty on academic employee and labor policies, procedures, salary administration, and appropriate practices.
• Reviews faculty submission of advancement case materials, ensuring completeness, accuracy, and adherence to policy. Assesses and summarizes data and comments from teaching evaluations.
• Manage Unit-18 Lecturer Life Cycle for the EE Division, including the recruitment, appointment, and merit process, teaching effectiveness reviews, academic reviews, and excellence reviews. Coordinate with the Division Scheduling Officer and Chair on teaching needs that require assignments to lecturers.
• Drafts department recommendation for all non-senate faculty appointment and advancement cases, employing analysis of research impact, teaching, and mentoring, and university and professional service activities.
• Onboards non-senate faculty, initiates misconduct disclosure review process.
• Initiates job data, paypath, and position transactions in UCPath.
• As needed, collaborates with ERSO Regional HR/Payroll team to request late pays, process overpayments, and other payroll needs.
• Counsel faculty concerning work-related problems, work-eligibility (visa) matters such as

J-1, H-1B, O-1

processing, and benefits considerations. 30% Faculty Awards Program - EECS Independently manages the Faculty Awards Program for the department, working with the Awards Committee on nominations.

• Researches and reviews awards data, statistics, and other information for the Faculty Award Committee meetings and presentations.

Develops all pertinent materials and information on upcoming awards for monthly meetings of the Faculty Awards Committee, including past successful and unsuccessful nominations, recipients from other institutions, and important requirements from a variety of sources inside and outside the university. Responsible for preparing and finalizing both the agenda and minutes for the meeting and following up with all participants.

• Performs analytical studies on a variety of policies, programs, and issues related to faculty awards.

At the request of the Chairs or the co-Chairs of the Faculty Awards Committee, analyzes the history of award distributions, the need for changes in technological approaches to the archiving of award information, and approaches to nomination of faculty for specific awards in order to achieve a more successful outcome.

• Prepares, edits, and modifies documents, including research reports, manuscripts, presentations, and proposals related to faculty awards and their notable accomplishments.
• Responsible for reviewing and preparing various sorts of nomination forms for faculty awards.

Completes sections of nomination forms with material available in publications submitted by faculty members, such as AP Bears, C.V.s, and the EECS graduate student database, as well as public databases such as INSPEC and the U.S. Patent and Trademark Office database. Edits material provided by faculty members for use in nomination forms. Stays in contact with all participants in each nomination process to ensure that the nomination will be completed in a timely manner. 20%

Recruitment Management:

Partners with EECS AP Team to facilitate senate and non-senate faculty searches during hiring cycles.

• Drafts all non-senate search plans and reports for the EE Division. Supports faculty search committees and ensures compliance with the Office of Faculty Equity and Welfare (OFEW) search requirements.
• In coordination with the AP team, manage faculty recruitment to include facilitating candidate visits, drafting interview schedules, organizing talks, travel arrangements, A/V, and room reservations.
• Ensures that candidates and faculty are reimbursed for travel and meal expenses in a timely manner.

5%

General AP Support and Special Projects:

May be assigned special projects to support the AP Team

• Other duties as needed, including calendaring, committee meeting staffing, and correspondence distributions.
• Data entry and maintenance of the COE Academic Personnel database.
• Assistance with data collection and analysis for special projects, such as the Taulbee Survey.