Executive Assistant & HR Specialist Reports To:

Chief Executive Officer (CEO)

Location:

Alachua, Florida Job Type:

Full-Time Salary Range:

$48,000 - $65,000 About the Role In this high-impact, dual-function role, we are seeking a highly organized professional Executive Assistant & HR Specialist to directly support the Chief Executive Officer handling strategic C-suite priorities who demonstrates a trusted steward of confidential corporate records, sensitive HR matters, legal correspondence, and executive communications while maintaining contract workflows, while leading our day-to-day human resource functions such as, employee benefits, 401(k) administration, and HR compliance.

Key Responsibilities Executive & Governance Support C-Suite Operations:

Manage the CEO's calendar, priority scheduling, travel logistics, and daily operational workflow with complete confidentiality.

Project & Meeting Management:

Coordinate leadership meetings, track cross-departmental follow-through while bridging the gap between executive leadership and employee support.

Executive Correspondence & Contract Administration:

Drafting/reviewing communications, managing contract process workflows, tracking renewals, organizing agreements, and working with legal counsel and partner. HR Services, Benefits & 401(k)

Administration Employee Onboarding:

Oversee the end-to-end onboarding and offboarding processes, ensuring smooth administrative transitions and a positive welcome experience for new hires. Drive internal employee communications and support to promote engagement across teams.

Compliance & HR Records:

Maintain confidential employee files, ensure adherence to internal policies and regulatory standards, and manage routine HR compliance documentation, and legal standards.

Benefits & HR Administration:

Serve as the primary point of contact for staff inquiries regarding HR policies, benefits programs, employee enrollment, partner with insurance brokers, and support employees through claims, coverage changes, retirement plan administration and policy inquiries.

What We're Looking For Experience:

1-3+ years in executive support, HR administration, or a combined C-suite operations role.

Benefits & Retirement Knowledge:

Proven experience administering health plans, 401(k) retirement programs, and broker relationships.

Discretion & Trust:

Uncompromising handling of sensitive financial, personnel, and executive information.

Organizational Mastery:

Exceptional attention to detail in tracking contracts, deadlines, and multi-step projects.

Communication:

Polish and clarity in written and verbal communication, comfortable drafting content for C-level and board audiences.

Tech Savvy:

Proficient with core office software (Microsoft 365 or Google Workspace), HRIS platforms, and digital document management tools. Why Join Us? Direct, high-visibility partnership with executive leadership. Opportunity to shape both strategic operations and employee culture. Competitive salary and comprehensive benefits package, including health, dental, vision, paid time off, and 401(k) matching. How to Apply If you are a detail-driven collaborator who loves solving complex operational puzzles and supporting people, we'd love to hear from you! Please submit your resume along with a brief cover letter describing why this combination of executive support and HR administration fits your strengths.

Pay:

$48,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

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