Human Resources Associate

Position Details Position Information Recruitment/Posting Title Human Resources Associate Job Category Staff & Executive - Human Resources Department School of Arts & Sciences Overview The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, post-doctoral appointees, and over 500 administrative staff. Posting Summary Rutgers, The State University of New Jersey is seeking a Human Resources Associate for the School of Arts and Sciences. Reporting to the Assistant Director of Operations and Data Management, the HR Associate is responsible for serving as the primary approver and contact for all faculty and staff side transactions including Lecturers, Coadjutants, Teaching and Graduate Assistants, Winter/Summer Session instructors, non-tenure-track positions, full-time and part-time staff. Among the key duties of this position are the following: Manages and tracks the entire lifecycle of all transactions (onboarding, reclassifications, reappointments, promotions, etc.). Reviews transactions for accurate and timely entry. Administers human resources and academic personnel policies affecting SAS employees. Provides HR and Academic services related to SAS including but not limited to create and maintain confidential electronic personnel records and databases. Collaborates with the Assistant Director to identify critical staff support organizational needs. Collaborates with the Assistant Director to review existing policies and procedures and recommend policies and procedures as needed. Gathers data(including confidential and sensitive), generates reports, analyzes data and prepares reports, ongoingly reviews data to ensure data integrity, and establishes effective and efficient procedures and practices to ensure data requirements are met with valid data. Prepares and distributes documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements. FLSA Exempt Grade 05 Salary Details Minimum Salary 71447.000 Mid Range Salary 90435.000 Maximum Salary 109422.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices. Two years of experience in a human resources related position performing employment related duties. Certifications/Licenses Required Knowledge, Skills, and Abilities Strong interpersonal communication, analytical, computer and organization skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressured, confidential office. Working knowledge of Microsoft Office (especially Excel). Preferred Qualifications Prior human resources experience or administrative experience in an institution of higher education. Ability to clearly communicate information to a wide variety of audiences; possess strong written and oral communication skills. Capacity to work as part of a team and provide exemplary customer service. Capacity to perform in a high-pressure, confidential office. Equipment Utilized Microsoft Office, PeopleSoft, ROCS, FCP/SCP/P4P systems, Zoom, DocuSign, RU Marketplace, Guardian I-9 system, Tableau, Qualtrics, SAS systems/databases/listservs. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 26ST0606 Posting Open Date 03/26/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions Required fields are indicated with an asterisk (•). • Do you have a bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices? Yes No • Do you have two years of experience in a human resources related position performing employment related duties? Yes No Applicant Documents Required Documents Resume/CV Cover Letter/Letter of Application List of Professional References (contact Info) Optional Documents