LOWER UMPQUA HOSPITAL JOB DESCRIPTION

Department:

Human Resources

JOB TYPE

Full Time

POSITION TITLE

Human Resources Generalist Reports to:

Chief Human Resources Officer Classification:

Confidential, Non-Exempt Supervisory:

None Last Revised/Reviewed/ Approved by

HR:

1/2/2025

JOB SUMMARY:

The Human Resources Generalist, under the supervision of the Chief Human Resources Officer, is responsible for the support of the day-to-day Human Resources operations including assistance with employee benefits plans and filing of protected leave. The HR Generalist frequently coordinates processes and events with the Director of Employee Health and Safety and the Senior Director of Marketing and Communications.

ESSENTIAL DUTIES

1. Prepares and posts position opening announcements via in-house job board, District website, job posting websites and other media formats as appropriate. 2. Works with Managers/Directors to create requisitions, update job descriptions, etc. 3. Coordinates and conducts onboarding of new hires, including new hire packet completion, setting up IT tickets and coordination of required paperwork with Payroll Department and Employee Health. 4. Orders background checks for prospective new hires and volunteers. 5. Maintains accurate and up-to-date human resources files, records and documentation. 6. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to CHRO. 7. Is the leave specialist - assists employees with FMLA/OFLA/PLO, tracks and coordinates with payroll. 8. Maintains the integrity and confidentiality of human resources files and records. 9. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 10. Sets up payroll reminders to assist District Directors/Managers of upcoming employee evaluations and license and certification expirations. 11. Provides support to the HR department including special projects and data analysis. 12. Organizes and coordinates monthly New Hire Orientation. 13. Plans, executes and coordinates special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties and retirement celebrations. 14. Coordinates with Senior Director of Marketing and Communications and Events Committee for In-House events as well as community events when appropriate. 15. Provides statistical information and other requests as needed (ie: Turnover Rates, Position Control, etc.) 16. Responds to verifications of income and employment as well as unemployment claims. 17. Meets with staff as needed to support, guide and assist with confidential matters. 18. Participates in candidate interviews when appropriate. 19. Conducts exit interviews with staff leaving the District. 20. Completes all assigned Relias trainings. 21. Participates on Events Committee and the Work Environment Committee. 22. Performs other duties as assigned.

QUALIFICATION REQUIREMENTS

Education and License:

High School Diploma or equivalent, preferred. Bachelor's Degree, preferred.

Certifications PHR or SHRM-CP, Preferred Experience:

Minimum 2 years of HR work experience preferred, preferably in healthcare.

Additional Qualifications:

1. Able to efficiently perform duties and meet deadlines with minimal supervision. 2. Excellent verbal and written communication skills. 3. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy. 4. Excellent organizational skills and attention to detail. 5. Proficient with Microsoft Office Suite or related software.

WORK ENVIRONMENT

Works indoors in an air-conditioned environment. May travel to set up for events, or run errands for the department.

PHYSICAL DEMANDS

Frequent use of computer and phone, and other standard office machines. Must be able to stand, sit, stoop, twist, kneel, reach, push, pull using proper body mechanics and move/lift varying amounts of weight to a maximum of 20 lbs. 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