Talent Acquisition Coordinator

JOB SUMMARY

(On-site role) Performs a variety of highly responsible, confidential, and complex paraprofessional, administrative, and technical tasks for talent acquisition. Responsible for assisting with recruitment efforts, scheduling interviews, coordinating pre-employment and new hire onboarding activities, potential updating of reports, and providing administrative support to the Talent Acquisition Specialist.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks as it relates to talent acquisition. Schedule interviews and coordinate candidate assessments, ensuring a smooth and efficient interview process. Handles pre-employment, new hire, and onboarding activities (E.g. New hire documents, physicals, drug tests, etc.). Manage projects, employee records, and data within systems. Maintain up to date records in the HRIS system. Provide support in staffing programs and processes. Posts and advertise vacant positions, coordinating with relevant departments to ensure postings are correct. Reviews Public Safety applications for relevant information and required documents. May act as department representative in special recruitments such as Firefighter, and other large recruitment efforts. Ensure the responsible tasks are in compliance with all company policies and procedures, as well as federal and state laws. May attend job fairs with the Talent Acquisition Specialist, ensuring an applicable presence in the job market, as well as partnering with local universities and organizations. Assist in crafting and updating job descriptions. Filing/scanning applicable candidate documents. Operates various modern office machines necessary to perform administrative functions to include personal computers. Coordinates maintenance of office equipment. Performs other relevant work as assigned. Maintains files of current and former employees assuring files are complete and in compliance with legal requirements. Research and resolve issues regarding employee pay to assure payment of accurate salary. Regular and predictable attendance is required.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Associate s degree in business, Human Resources, or a related field, supplemented by two years administrative experience in Human Resources, or a high school diploma or GED supplemented by four years administrative experience in Human Resources. Prior work in a Human Resources Department strongly preferred, as well as prior experience with HRIS (payroll) systems. Experience using professional social networks. Must possess good communication skills both verbal and written, ability to multi-task in a high-volume department, computer skills with experience in the Microsoft Office programs, be attentive to details and highly organized. Any equivalent combination of education and experience, which provides the minimum level of qualifications, stated above.

Licenses and Certifications:

Current Notary Public or ability to obtain

Knowledge, Skills and Abilities:

Knowledge of operations, functions, and scope of authority of County departments, offices, and Officials. Knowledge of the principles and practices of Human Resources administration. Comprehensive knowledge of office terminology, procedures and equipment, business mathematics, and English. Skill in maintaining complex clerical records and in preparing reports from such sources. Skill in preparing correspondence regarding routine matters. Ability to perform routine office management tasks independently. Ability to coordinate multiple high priority and high profile items simultaneously. Ability to collect, compile, and analyze statistical data. Ability to maintain confidentiality of information. Ability to establish and maintain effective, positive working relationships with other employees, outside agencies, and the public. Ability to provide a high level of customer service tactfully and courteously to employees, vendors, citizens, and the public. Skill in operation of modern office equipment, computers, and relevant software.

ADA MINIMUM QUALIFICATIONS

Physical Ability:

Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type. Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs. Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements:

Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors:

Essential functions of this position continuously require the ability to either work with others or work alone. This class specification should not be interpreted as all-inclusive, as it is intended to identify the major respon-sibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.