Administrative Recruiter

We are seeking a detail-oriented and proactive Administrative Recruiter & Coordinator to join our team. This role is a mix of high-level office administration, full-cycle recruitment support, and training coordination—perfect for someone who excels at multitasking and keeping operations running smoothly. The ideal candidate is a "people person" with a knack for organization, ensuring that both our staff and our potential hires have a seamless experience from the first phone call to the final onboarding step. Project Staffing, LLC. And Project Flagging, LLC. is a proud member of Maine Staffing Group and has been the go-to for local businesses for over 25 years. Whether the need is a single superstar or a whole dream team, we've got the magic touch to craft a solution that hits strategic goals out of the park!

Key Responsibilities Recruitment & Interview Management:

Interviewing:

Conduct initial interviews and facilitate the onboarding process for new hires.

Scheduling:

Actively confirm, follow up, and reschedule interviews as needed to maintain a full hiring pipeline.

Training & Class Coordination:

Scheduling:

Manage the calendar for class scheduling, ensuring all sessions are organized and attendees are notified.

Confirmations:

Send out timely confirmations for all classes and upcoming interviews.

Documentation:

Responsible for all after-class paperwork, ensuring training records are accurate and filed correctly.

Administrative & Office Support:

Phone Management:

Answer and direct incoming calls to the appropriate staff members.

Data Management:

Perform accurate and timely data entry across various internal systems.

Reporting:

Collect and generate various weekly reports for management review.

Timesheets:

Oversee the collection and processing of daily timesheets.

Operations & Logistics:

Maintain office and flagging inventory and oversee ordering to ensure the team has necessary supplies. Ensure the front-of-house and administrative functions remain organized and efficient.

Qualifications Experience:

Proven work history in Reception or Administrative roles.

Education:

High school diploma or equivalent is required.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.

Communication:

Exceptional verbal and written communication skills with a professional demeanor.

Organization:

Ability to handle repetitive data tasks and detailed paperwork alongside high-priority scheduling.

Compensation:

$22.00 per hour

Benefits:

401k Health insurance Dental insurance Vision Insurance Life insurance Short term disability & long term disability Paid time off (PTO) Supplemental insurances (pet insurance, critical illness, &more !)

Schedule:

Full time (40 hours) Monday - Friday 8-hour shift

Work Environment:

Modern office setting In-person Business casual work attire Occasional weekends required

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Pay:

$22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

1 year (Preferred)

License/Certification:

Driver's License (Preferred) Ability to

Commute:

Hooksett, NH 03106 (Preferred)

Work Location:

In person