•In-house Recruitment Only

•Under the administrative supervision and general direction of the Finance Director, to serve as confidential assistant to the Finance Director, performs, oversees, and supervises assigned functions within the Finance Department, including utility billing, accounts payable, payroll, business licenses, and cashier/customer service; provides general direction and supervision of front desk staff, ensuring the smooth operation of the Finance Department front counter; provide information regarding the functions, policies and administrative procedures of the Department to the public and other City staff; assists Finance Director with general ledger, budget control, and other assigned accounting/budget related duties; and perform related work as required. Finance Office Supervisor is a full-time supervisory position with responsibility for supervision of front desk staff, as well as a variety of more difficult accounting, financial, and statistical recordkeeping assignments. Position may be responsible at times for work of a confidential nature including payroll and payroll related tasks. Job assignments require substantial knowledge of the policies and procedures of the City of Fortuna's accounting functions. Job assignments are performed with minimal guidance and supervision with the expectations that incumbents have the ability to choose among alternatives in completing tasks. Work is performed under the administrative supervision and general direction of the Finance Director with considerable latitude being granted for the exercise of independent judgment and initiative. Oversees, supervises, and participates in assigned operations of the Finance Department, including utility billing, accounts payable and revenue collection, business licenses, payroll, and cashier/customer service. Assigns, schedules, supervises, and reviews the work of assigned staff, including providing training, feedback, and direction, conducting performance evaluations, working with employees to correct deficiencies, and implementing disciplinary procedures. Coordinates and supervises the City's utility billing, licensing, accounts payable and revenue collection activities, including the business programs and annual renewal billing processes; water and sewer billing and collection services; and city-wide accounts payables program and related accounting functions. Provides backup/assistance to the payroll function, including accurate preparation of payroll, filing of all state and federal payroll reports and employment taxes; reconciliation, reporting, and payment of employee benefit programs, including medical, dental, vision, life insurance, and retirement. Gathers data required for tax returns, calculates taxes owed and prepares tax filings, including sales tax, Disability Access and Education report, and other related monthly, quarterly, and annual filings. Performs general ledger, budget control, and other assigned accounting/budget related duties, including processing journal entries; reconciling accounts and balances with the general ledger; investigating and resolving discrepancies and making necessary adjustments; preparing and posting allocation and corrective journal entries, and various expenditure and revenue journal entries; and preparing a variety of financial statements and reports for federal, state and other outside agencies. Evaluates operations and activities of assigned systems and procedures; recommends improvements and modifications; participates in policy development and implementation. Interfaces with financial software vendor to analyze, troubleshoot, and maintain the City's financial software system; coordinates or conducts city-wide training on various aspects of the financial software system. Performs other related duties as assigned.

Knowledge of the following:

Safe work practices Applicable Federal, State, and local laws and regulations. Principles and practices of governmental financial operations, accounting, and budgets. Comprehensive knowledge of the City's financial recordkeeping system. Customer service principles including techniques for dealing effectively with those contacted in the course of work, both in person and on the telephone. Modern office practices and methods. Computer work process and spreadsheet applications. Research and evaluation methodologies.

Personnel Supervision Ability to:

Maintain ongoing responsibility for assigned area(s) of the City's financial recordkeeping system. Perform a variety of difficult financial and statistical recordkeeping assignments. Operate computer, office, and calculating equipment. Make arithmetical calculations quickly and accurately. Follow oral and written directions. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Interpret and apply City and Department rules, laws, and policies with good judgment while carrying out administrative support assignments. Learn quickly, take responsibility and exercise good judgment in recognizing scope of authority. Relate in a personable, friendly manner with coworkers and the public. Independently track assignments and staff work. Establish and maintain effective working relationships. Communicate effectively with others, both orally and in writing, using both technical and non-technical language. Understand and follow oral and/or written instructions, policies and procedures. Prepare and present accurate and reliable reports containing findings and recommendations. Operate or quickly learn to operate a personal computer using software applications appropriate to assigned tasks. Use logical thinking and creative thought processes to develop solutions according to written directions or oral instructions. Perform a wide variety of duties and responsibilities with accuracy and speed under pressure of deadlines and changing priorities. Quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology. Act with integrity, ingenuity and inventiveness in the performance of assigned tasks. High School diploma or GED required. Associate's degree in accounting or closely related field is desired. Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the requisite knowledge and abilities would be four (4) years of increasingly responsible financial and statistical recordkeeping work experience such as would be done by an Accounting Technician with the City of Fortuna, including experience with payroll and accounts payable.