The Training Assistant provides administrative support to the Training Department and spearheads the coordination of employee onboarding, orientation, and training events. Serves as a primary point of contact for employees, managers and external training partners. Interacts with a multi-cultural population of diverse socioeconomic backgrounds, levels of education, and ages. Reports to the Training Manager.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The Training Assistant is responsible for performing the following duties: Provides administrative support to the Training Department. Provides new hire onboarding and coordinates all training schedules. Assists in creating and preparing learning materials. Generates and distributes training completion reports. Maintains training records including but not limited to tracking of training completion, CPR renewal, training credentialing and certification, training testing, and training files and Annual Mandated Training. Tracks CPR Certification; including, adding certification dates for all new staff members', consulting leaves and class participation statuses with HR Leaves Specialist, and inquiring about employees' plans for renewal prior to certification expiration. Coordinates Onboarding, Orientation, Training, Class set up including room reservations, seating, lighting, temperature, use of and testing of tech specifications and equipment, including the provision of refreshments when needed. Maintains calendar for the Training Manager and Training Specialists; as well as, schedules meetings. Supports the N95 process for new and existing staff. Performs internal and external office communication via email, voicemail and miscellaneous written correspondence in support of the Training Department services. Places Purchase Orders, Stocks, and Manages training supply inventory. Manages and prepares Petty Cash reports. Processes continued education requests for Training unit. Maintains the integrity and confidentiality of human resource files and records. Interacts in a professional manner and works collaboratively Clinicas' staff, patients, and visitors. Provides excellent client services to staff, patients, and visitors. Performs other duties as assigned including participation in all safety programs; which may include, assignment related to emergency procedures. High school diploma or equivalent required. Certification in Human Resources preferred. Two years' experience in a human resources environment preferred; or, experience with administrative and clerical procedures equivalent. Excellent verbal and written communication skills. Strong writing skills; attention to detail, and accuracy. Ability to prioritize work, multi-task, and meet deadlines. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Knowledge of state and federal employment law. Proficient with MS Office; Word, Excel, Publisher, Power Point, Outlook. Bilingual in Spanish preferred.

Job Type:

Full-time Pay:

$22.00 - $31.61 per hour

Benefits:

Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance

Education:

High school or equivalent (Required)

Experience:

Microsoft Excel:

1 year (Preferred)

Administrative:

2 years (Preferred)

Language:

Spanish (Preferred)

License/Certification:

Human Resource Certificate (Preferred)

Work Location:

In person