ESSENTIAL DUTIES AND RESPONSIBILITIES

Process registrations for trainings/conferences in database, ensure accurate records and pull reports. Update training/conference packet materials and print. Assemble training/conference packets for each location. Travel to trainings/conferences and assist with the details as planned. Answer phone calls and questions about C.O.P.S. trainings. Organize and put away supplies after each training/conference has concluded. Collect, organize and maintain files and documents, both paper and electronic. Communicate, verbal and written, with law enforcement, presenters, counselors, survivors and volunteers as needed. Public speaking at trainings/conferences to help keep the event moving and flowing as planned, if needed. Assist with the planning of trainings/conferences as needed. Coordinate conference registration and travel for Executive Director and other staff. Assist Executive Director with materials for conference presentations. Other administrative tasks as assigned by the Executive Director. Shall receive a monthly cell phone stipend of $30.00 to offset the cost of using a personal device for a minimal amount of work purposes, such as time management, two-factor authentication, communication between staff at events, or other uses as deemed necessary by supervisors.

ADDITIONAL DUTIES AND RESPONSIBILITIES

Collectively work with the Training Director and Specialist to plan the details and logistics for the selected training locations (schedule dates, locations, facilities, meeting space, volunteers, etc.). Apply for and secure continuing education units for each training/conference location when applicable. Provide confirmation details and continued correspondence to training/conference attendees. Create and develop training/conference logistics and communicate to presenters and volunteers. Update registration and check-in software for each training/conference. Compile feedback and suggestions each year to be reviewed and considered for the success of future trainings/conferences. Prepare and pack supplies for each training/conference. This is a team effort. Make phone calls to agencies and chapters to drive interests for trainings. This is a team effort.

PERIPHERAL DUTIES

Occasional out of town travel to C.O.P.S. trainings/conferences and other functions as planned. Assist other Departments on large group projects when needed. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

EDUCATION, EXPERIENCE, CERTIFICATES AND LICENSES

High school diploma required. Prefer a minimum of one (1) year of event planning and two (2) years of office experience. Proficiency in Microsoft Word, Excel, Google platform and Windows. Prefer a basic understanding of police departments and law enforcement officers and agencies.

SKILLS:

Multi-tasking:

Detail-oriented professional that can efficiently prioritize and execute different tasks simultaneously.

Problem Solving and Reasoning Ability:

Ability to resolve problems in a timely manner and deal with a variety of situations where organization is required. Develop alternative solutions. Deal with a variety of situations where only limited instruction is offered.

Language Skills:

Persuasive writing and strong verbal communications. Ability to speak effectively in person and on the phone to convey appropriate C.O.P.S image to callers and visitors.

Customer Service Skills:

Manage difficult or emotional situations. Respond promptly to inquiries and needs of others. Respond to requests for service and assistance. Meet commitments.

Mathematical Skills:

Ability to add, subtract, multiply and divide using whole numbers, common fractions, and decimals.

Computer Literacy:

General knowledge of computers and software is necessary, including word processing, spreadsheets, e-mail, and database.

Interpersonal Skills:

Ability to interact at the executive level.

RESIDENCE REQUIREMENTS

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