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Job Description
JOB OVERVIEW
This on-site role is responsible for coordinating training operations at the Dallas Discovery Center in Southlake, Texas. The position oversees the scheduling, planning, and execution of all programs and events hosted at the center, ensuring a seamless and high-quality experience. The role plays a key part in supporting the onboarding of new sales representatives and leaders by managing logistics and coordination across training initiatives. Responsibilities include organizing training schedules, coordinating travel arrangements, and supporting day-to-day administrative and operational needs for both the training team and the center.
KEY RESPONSIBILITIES
Training Program Coordination:
Organize and schedule training classes, workshops, and seminars at the Dallas Discovery Center. Coordinate with trainers, facilitators, and speakers to ensure all materials and resources are prepared. Manage training room bookings, equipment setup, and catering arrangements. Monitor attendance and track training completion for reporting purposes.
Travel and Logistics Management:
Arrange travel accommodations for trainers, participants, and guests attending training sessions. Coordinate transportation, accommodation, and itinerary planning for out-of-town training events. Manage travel expenses and reconcile invoices to ensure compliance with budgetary guidelines.
Onboarding Support:
Assist in the onboarding process for new sales representatives and sales leaders. Prepare onboarding materials, including welcome kits, training manuals, and presentations. Schedule orientation sessions and coordinate with various departments to facilitate a seamless onboarding experience.
Administrative Support:
Maintain accurate records of training activities, attendance, and evaluations. Handle inquiries from participants regarding training schedules, materials, and logistics. Provide administrative support to the training department, including data entry, filing, and document preparation.
SPECIFIC KNOWLEDGE & SKILLS
Proven experience in administrative roles, preferably in a training or corporate environment. Excellent organizational skills with the ability to prioritize tasks and manage time effectively. Strong attention to detail and accuracy in handling administrative tasks. Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels. Ability to work independently as well as part of a team, with a proactive and adaptable approach to changing priorities. Knowledge of travel arrangements and logistics management preferred. Familiarity with onboarding processes and training coordination is preferred.
GENERAL SKILLS & COMPETENCIES
Good understanding of industry practices Proficient with tools, systems, and procedures Basic planning/organizational skills and techniques Good decision making, analysis and problem-solving skills with ability to multi-task Good verbal and written communication skills Good presentation and public speaking skills Good interpersonal skills Basic conflict resolution skills Developing professional credibility
MINIMUM WORK EXPERIENCE
Typically, 3 to 5 or more years of increasing responsibility in terms of any applicable professional experience.
PREFERRED EDUCATION
Typically, a Bachelor's Degree or global equivalent in related discipline.
TRAVEL / PHYSICAL DEMANDS
Travel typically less than 10%. Office environment. No special physical demands required. Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers Fraud Alert Henry Schein has recently been made aware of multiple scams where unauthorized individuals are using Henry Schein's name and logo to solicit potential job seekers for employment. Please be advised that Henry Schein's official U.S. website is www.henryschein.com. Any other format is not genuine. Any jobs posted by Henry Schein or its recruiters on the internet may be accessed through Henry Schein's on-line "career opportunities" portal through this official website. Applicants who wish to seek employment with Henry Schein are advised to verify the job posting through this portal. No money transfers, payments of any kind, or credit card numbers, will EVER be requested from applicants by Henry Schein or any recruiters on its behalf, at any point in the recruitment process. Over 90 years ago Henry Schein borrowed $500 to start a corner pharmacy in Queens, New York, nearly 30 miles from Melville, New York, where our corporate headquarters resides today. In the depths of the Great Depression, Henry and his wife Esther made a bold bet on their future all while living their values of helping health happen and caring for their team and the community they served. Their belief paid off far beyond what Henry and Esther might have dared to imagine in 1932. Henry Schein is now a Fortune 500 Company powered by a network of people and technology to be the world's leading provider of health care products, services and solutions to office-based dental and medical practitioners. Since our founding we have stayed true to Henry and Esther's values which has allowed us to evolve, expand, and grow our Company. Now serving more than 1 million customers in 33 countries and territories, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes. We invite you to join approximately 25,000 Team Schein Members, who are critical to our success and are at the core of our Team Schein Values as our founders would have wanted. We live those values by ensuring that our culture focuses on the wellness of our team, which we accomplish by providing a safe space for individuals to develop and contribute authentically, with opportunities to give back to society and the communities where we live and work. No matter the role you are seeking, we encourage you to come be a part of a team that makes the world a healthier place. Henry Schein embraces diversity and is committed to providing equal opportunity to employees and applicants. If you are unable or limited in your ability to complete the application process, including the use or access of www.henryschein.com/careers, as a result of a physical or mental impairment, you can request reasonable accommodations. Please e-mail the appropriate email address below with the type of accommodation you are requesting. Please include your first and last name, phone number, position for which you are interested in applying and geographic location in your request.
US Candidates:
jobsupport@henryschein.com
UK and Ireland Candidates:
UKHSHRRecruitment@henryschein.co.uk
Australia and New Zealand Candidates:
APACCareers@henryscheinone.com
Malaysia Candidates:
CNHR@henryschein.com
Italy Candidates:
risorse.umane@henryschein.it It is important to us to offer different types of work arrangements. Please see the types we offer below:
Work From Home:
Work is performed directly from the TSM's home office.
Hybrid:
Time is scheduled between working from a TSM home office and at a company facility, as required.
Onsite:
Work is performed exclusively at a company facility.
Field:
Position requires traveling to different locations within a specific geographic territory, as assigned.
