JOB TYPE

Administrative

SALARY RANGE

$52,500 - $57,500

START DATE:

As soon as possible

FLSA STATUS

Non-Exempt

APPLICATION DEADLINE

Dec 22, 2026

CONTACT:

Please submit an online application Summary The College of Veterinary Medicine is seeking an Administrative Assistant to support the Office of Research and Graduate Studies. This position provides administrative support, coordinates meetings, maintains records, assists with research-related purchasing and reporting, and works closely with faculty, graduate students, and research personnel. The ideal candidate is organized, detail-oriented, professional, and proficient in Microsoft Office. Key Responsibilities Provide administrative support to ensure efficient operation of the Office of Research and Graduate Studies. Assist with tracking orders for research expenses across departments within the College of Veterinary Medicine (CVM); process purchase orders as needed, invoices, subscriptions, etc. and follow up on approval of requisitions and contracts among different investigators. Maintain various records, databases, and log books pertaining to the functions of the Research Office. Coordinate meetings with and for faculty, graduate students, research committee, and outside personnel. Answer phone calls, schedules meetings and efficiently interact with other administrative offices and departments of the University. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Provide current and accurate information to support research activities of faculty and students. Provide administrative support to other CVM administrators, as needed, ensuring compliance with appropriate university procedures. Provide graduate students occasional assistance with issues that concern them before forwarding to the Associate Dean. Take committee meeting notes and post where and when appropriate. Maintain research activities of all faculty and students in CVM, and submit monthly research reports concerning publications, conference presentations, and grants to the Dean, CVM. Minimum Qualifications Bachelor's degree or equivalent Minimum of 2 years of experience as an administrative assistant to an academic administrator. Problem solving Professionalism Excellent oral and written communication skills Knowledge and familiarity with Microsoft Office Knowledge and familiarity with Outlook, Adobe Acrobat and Online Conference software programs Knowledge and familiarity with the use of spread sheets and databases like Black Board, Exam Soft, Bright Space, and People Soft Attention to detail, organizational skills and ability to maintain confidential information, create and manage inventories Adaptability and multi-tasking skills Collegial and able to work well with faculty, graduate students, postdocs, and other research personnel, independently and as a team